Job Description
Job Description
The Events Coordinator supports the planning, coordination, and execution of private dining, member events, and special activations across SEIA, The Club, and The Café by Bastion. This role works closely with the Director of Food & Beverage, the Director of Guest Experiences, and the culinary team to ensure seamless communication and flawless event delivery. The Events Coordinator acts as the operational link between guests, members, and internal departments to uphold SEIA’s high standards of organization, service, and hospitality.
Your Responsibilities:
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Support the planning and coordination of all private events, member activations, and special functions across SEIA and The Club.
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Manage event logistics from inquiry through post-event follow-up, ensuring all details are accurately communicated and executed.
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Collaborate with the culinary, beverage, and service teams to finalize menus, timelines, and setup requirements.
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Prepare detailed event orders, floor plans, and service notes in alignment with SEIA brand standards.
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Conduct pre-event briefings with the service and management teams to ensure all departments are aligned on execution details.
Assist with on-site event management, including guest relations, timing, and coordination of service flow. -
Maintain the events calendar and communicate updates to all relevant departments.
Work closely with the accounting team to track deposits, billing, and post-event reconciliation. -
Support marketing and guest experience teams with photos, recaps, and reporting for brand initiatives and partnership events.
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Maintain accurate files, contracts, and communication records to ensure accountability and consistency.
Your Qualifications:
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1–2 years of experience in event coordination or hospitality operations within a fine dining or luxury environment.
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Strong organizational skills and exceptional attention to detail.
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Proven ability to multitask and manage timelines under pressure.
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Excellent written and verbal communication skills.
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Collaborative and proactive approach to cross-department teamwork.
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Professional presentation and a genuine passion for guest service.
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Flexible schedule with availability for evenings, weekends, and holidays as required.
What We Offer:
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Comprehensive Medical, Dental, and Vision Insurance
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Pre-Tax Commuter Benefits
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Employee Assistance Program
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Pet Insurance Discounts
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Benefits Hub Discounts
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Family Meal Provided
Miami Members Hospitality LLC is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Miami Members Hospitality LLC will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Employees must maintain the confidentiality of all company and customer information and must not discuss such matters outside of Miami Members Hospitality LLC. Tact and discretion must be used in all dealings with all customers and potential customers to maintain a positive image of Miami Members Hospitality LLC.
We use eVerify to confirm U.S. Employment eligibility.