Executive Assistant/Special Projects Coordinator

Job Description

Job Description

We are seeking a highly organized and detail-oriented Executive Assistant/Special Projects Coordinator supporting an Executive and their team engaged in Government Affairs and Public Relations.

The Executive Assistant/Special Projects Coordinator performs the following essential functions:

• Providing high-level executive administrative support to a Senior Executive and their team
• Calendar management and appointment scheduling
• Coordinating travel arrangements and being available to travel as needed
• Coordinating special events
• Develop local regional contacts and surrogates to create partnerships with Florida government officials (tours, town halls, press conferences, speaking opportunities)
• Scheduling meetings with newly elected Florida members and leadership in targeted committees on State/Federal level
• Identify through trend tracking opportunities, trends, and innovations in Florida's workforce and talent pipeline to remain current with talent and workforce demands
• Assisting with special projects
• Plan, coordinate, and prepare materials for meetings
• Take meeting minutes, track action items and ensure follow up on deliverables

EDUCATION, EXPERIENCE AND TRAINING:

• Bachelor's degree
• Strong communication and interpersonal skills
• Prior experience supporting C-suite Executive and their team required.
• Proven ability to work under pressure while maintaining a positive team attitude.
• Ability to work in a fast-paced environment with competing deadlines and changing priorities
• Ability to manage complex calendars and travel arrangements.
• Excellent computer skills
• Will require some travel