Charter Flight Logistics Coordinator

Job Description

Job DescriptionDescription:

Job Title- Charter Flight Logistics Coordinator

Department- Elevate Digital Marketplace

Reports to- VIce President, Flight Services

Location- Dallas, TX

Who we are-

Elevate Jet is the modern evolution of Elevate Aviation Group, bringing nearly thirty years of private aviation expertise into a new, technology-driven era. As the FAA-certificated airline within the organization, Elevate Jet manages and operates aircraft directly while offering advisory, acquisition, and management services. Built for clients whose time is their most valuable asset, Elevate Jet pairs operational mastery with seamless technology to make private aviation as simple as it should be.

Summary of position-

The Charter Flight Logistics Coordinator is responsible for coordinating flight logistics for clients requesting private aviation support. This position has interaction with the operators, setting up logistics, irregular operations, and maintaining financials for all aspects of trips.

Essential Duties & Responsibilities-

• Set up all logistics required for clients requesting flights via the Elevate Jet booking app.
• Maintain the flight calendar, sending updates to the operators and sharing internally.
• Perform coordination of services for contracted trips for clients, including communication with operators and vendors, and coordination of catering arrangements, transportation, and other services as required.
• Facilitate communication and assist with the processing of paperwork between vendors providing ancillary services.
• Arrange airport procedures, including customs and immigration, vehicle ramp access, and landing requirements.
• Create Trip-coordination, trip briefs, manifests, and all associated paperwork when necessary.
• Provide contingency planning and detailed flight tracking.
• Sourcing of aircraft options in case of irregular operations.
• Negotiate pricing with vendors.

Requirements:

Knowledge, Skills & Abilities-

• Ability to manage a varied list of duties and tasks.
• Grow company culture.
• Demonstrated ability to take initiative / self-driven.
• Attention to detail, highly organized.
• High degree of confidentiality and discretion.

Education & Experience-

• Bachelor’s Degree or equivalent experience.
• 2+ years’ experience preferable in the private jet industry.

Schedule & Travel-

• Schedule - Standard business hours are expected in this role, with the ability to work outside normal business hours and/or holidays as needed.
• Ability to travel as required up to 10%.

Miscellaneous-

• FLSA Status- Exempt.
• Lifting requirements- Up to 20 lbs.
• U.S. work authorization is a precondition of employment. Applicants must be authorized to work for ANY employer in the U.S., both now and at all future times. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

About Elevate Aviation Group-

Elevate Aviation Group is a privately held aviation organization established in 1995, comprising Private Jet Services (PJS), Elevate Jet, and Elevate MRO. Together, these divisions serve every stage of private aviation, from first inquiry and flight planning to aircraft acquisition, management, and maintenance.

We occupy a rare position in private aviation, combining the scale and resources of a national organization with the agility and discretion of a boutique firm. Operating at the standard of aviation excellence means holding our people to that same standard. Our teams anticipate needs, take ownership, and approach every mission with care, precision, and pride. In this world, the greatest cost is not the flight itself but the cost of not arriving when it matters most.

As we enter our fourth decade, we are revolutionizing how we approach the market, building a technology-enabled system that empowers our people to focus on what they do best: anticipating problems before they occur so they never reach our clients, and providing a frictionless, calm experience from departure to destination. For nearly thirty years, we have supported some of the most defining moments in modern history—from presidential campaigns and global sporting events to world tours and humanitarian missions—all with an unwavering commitment to flawless execution.

We are the architects of seamless arrival.