Job Description
Job DescriptionOverview:
Our client, an 832-home HOA is seeking a detail-oriented, organized, and reliable Bookkeeper to manage the financial operations of the Association. This role oversees day-to-day accounting functions, supports administrative tasks, and ensures accurate financial records. The ideal candidate has strong bookkeeping experience and is proficient with QuickBooks. Key Responsibilities:
Accounts Payable (A/P)
- Process vendor invoices and ensure timely payments.
- Maintain vendor files, verify accuracy of charges, and address discrepancies.
- Prepare checks, ACH payments, and supporting documentation for Board approval.
Accounts Receivable (A/R)
- Record homeowner assessments and other incoming payments.
- Track outstanding balances and send reminders or statements as needed.
- Assist with delinquency reporting and coordinate with management/collections when applicable.
Payroll
- Process payroll for HOA employees, including time tracking, deductions, and PTO.
- Ensure compliance with federal/state wage laws and payroll tax requirements.
- Maintain payroll records and coordinate with payroll providers when necessary.
Reconciliation & Financial Reporting
- Reconcile bank accounts, credit cards, and financial statements monthly.
- Ensure all transactions are accurately coded and recorded.
- Assist in preparing monthly/quarterly financial reports for Board review.
Bookkeeping & Data Entry
- Maintain accurate general ledger entries in QuickBooks.
- Set up new vendors, homeowners, and financial categories as needed.
- Update budgets, allocations, and recurring transactions.
Administrative Support
- Maintain organized digital and physical financial records.
- Assist with annual audits and budget preparation.
- Support the HOA office with administrative duties such as scanning, filing, responding to emails, and coordinating with board members, homeowners, and vendors.
Qualifications:
- 2+ years of bookkeeping or accounting experience (HOA or property management experience a plus).
- Proficiency in QuickBooks required.
- Strong understanding of A/P, A/R, payroll, and reconciliation processes.
- Excellent attention to detail, accuracy, and time-management skills.
- Ability to maintain confidentiality and work independently.
- Strong communication and customer service skills.