Job Description
Job Description
Design Studio Boca is a design-oriented landscape architectural firm that has been in business since 2001. We are looking to add creative and motivated people to our firm. DSBoca works on a wide expanse of projects – from luxury high rise condominiums to mixed-use commercial and entertainment venues. The office manager will need to be able to work independently with little supervision to maintain daily operations such as but not limited to - organizing office operations and procedures, preparing payroll, coordinating with clients, technical staff, and legal entities, managing the daily bookkeeping operations, and ordering and maintaining inventory of supplies.
Main Responsibilities:
- Administrative – Human Resource responsibilities, Invoicing, Accounts Payable/Receivable, Bank Account and Credit Card Reconciliation, Collections, maintaining licenses and subscriptions, ordering and maintaining inventory of supplies (paper, ink, break room supplies, etc.), scheduling event planning and professional development seminars, and managing relationships with vendors, service providers, and clients
- Bookkeeping software experience (Quickbooks), preparing financial reports and office budgets. Coordination with payroll company, accountant, business, insurance and 401(K) consultants
- Customer Service – via phone, email and in person client and team assistance
- Provide executive support to Principal Landscape Architect & Staff – scheduling meetings, handling appointed tasks, managing sample library and design drawings, research assistance and working with staff to update and track project status
- Serve as the point person for maintenance, mail/shipping, purchasing, bills, event planning, technical issues, and other duties as necessary
- Human Resources – Administer payroll for all employees, manage benefits packages, support employee relations, ensure legal and regulatory compliance, and coordinate the onboarding process
Must have skills:
· Proficiency in Quickbooks, Adobe, MS Office, and Excel: word processing, preparation of spreadsheets, etc.
· Strong problem-solving skills with the ability to assess situations, identify issues, and implement effective solutions quickly and efficiently
· The candidate will be able to work productively and independently with little to no supervision, have good judgement, excellent customer service, and communication skills, with the ability to handle conflict and deliver feedback professionally
Schedule:
Benefits & Compensation:
· Flexible schedule
· Paid Holidays
· 401 K match
· Paid time off Opportunities
· Health Insurance Opportunities –
Health, Dental, Vision, Life, and others
· Part-Time (minimum 20 hours) & Full-Time (minimum 30 hours)
· Monday to Friday
· In office
Supplemental Pay:
· Bonus Pay
Average Base Hourly Estimate
$20.00 - $25.00 based on experience