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Part-time Administrative Assistant

Safe Harbor Law Firm
locationBonita Springs, FL, USA
PublishedPublished: 6/14/2022

Job Description

Job DescriptionSafe Harbor Law Firm seeks a part-time Administrative Assistant 15-20 hours per week in our Naples office located at 4500 Executive Drive, Naples FL 34119 & Bonita Office 27821 S. Tamiami Trail, Suite 2, Bonita Springs, FL 34134. The ideal candidate must have a strong willingness to learn, be a self-starter and team player, with excellent verbal, written and interpersonal skills, and a high level of organization, attention to detail and professionalism. Overall, the candidate is responsible for providing administrative support to the client service coordinators at each office.

YOU WILL NEED A MINIMUM 1-2 YEARS OFFICE ADMINSTRATION EXPERIENCE TO BE CONSIDERED.
WE ARE WILLING TO HIRE AN ENTRY LEVEL CANDIDATE AND THERE CAN BE ROOM FOR FUTURE GROWTH AND ADVANCEMENT.

Responsibilities:

  • Answering incoming phone calls and assisting or delegating accordingly
  • Keeping track of your hours/tasks and accomplishments on a company electronic calendar
  • Organization of waiting area and conference rooms
  • Client File Creation and Document Management
  • Filing, scanning, creating manual files as well as e-file
  • Daily client meeting preparation
  • Preparing binders of client documents
  • Witnessing estate planning document signings.


Requirements/ Qualifications

Must be intelligent, self-motivated, adaptable and have an upbeat, positive and persuasive personality. Must be conscientious & friendly and able to handle an ever changing schedule and priorities. You must also have excellent verbal and written communication skills and strong active-listening skills. In addition you must be computer literate with Microsoft office products and the use of a smartphone. Specific qualifications include:

  • Strong Interpersonal Communication Skills
  • Possess Initiative, adaptability
  • Must be exceptional on the phone
  • Must be organized
  • “Can-Do” attitude
  • Previous experience in customer service, sales, or other related fields
  • Ability to prioritize and multitask
  • Positive and professional demeanor
  • Good written and verbal communication skills
  • Ability to multitask
  • Strong attention to detail
  • Self starter, independent
  • Enthusiastic support of our mission – at Safe Harbor Law Firm “It’s All About Family!”
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