Job Description
Job Description
About the Role:
Insight Global is seeking an Administrative Assistant provides high-level, confidential support to the President, including calendar and travel management, internal and external communications, and coordination of meetings and events. This role requires a proactive, tech-savvy professional with strong organizational skills and the ability to thrive in a dynamic, fast-paced nonprofit environment.
Position: Administrative Assist/Executive Assistant
Compensation: Based on experience. $19 - $21.64/hr.
Openings: 1
Location: Fulltime onsite – We will provide annual parking pass
Duration: Contract to Hire (90 probationary period then converted to FT Employee)
Hours: M-F 9-5, occasional weekend/after hours event – expect a couple times per month – you will be aware of these events in advance
Key Responsibilities:
- Manage President’s calendar, travel logistics, and communications (email, phone, mail)
- Coordinate internal scheduling across departments and executive staff
- Prepare and edit correspondence, reports, presentations (PowerPoint, Excel)
- Support donor data entry and CRM maintenance (Alltrue/Blackbaud)
- Organize internal meetings, retreats, and staff appreciation events
- Assist with Board of Trustees (BOT) meetings and communications
- Maintain office supplies, subscriptions, and digital/paper records
- Provide support for special projects and initiatives
- Occasional event support during evenings/weekends
Required Skills/Experience:
- Minimum 3 years of general administrative experience
- Some experience as Executive or personal assistant experience – Calendar Management/Travel Support
- Strong proficiency in Microsoft Office Suite (especially PowerPoint templates)
- High energy, professional demeanor, and excellent communication skills
- Tech-savvy and adaptable to new systems
- Valid Drivers License and reliable personal vehicle
- Self-starter
- Strong work ethic and attention to detail
- Excellent time management and organizational skills
- Professional
Preferred Skills/Experience:
- Experience in nonprofitorganizations
- Bachelor’s degree preferred (Associate’s acceptable with experience)
- Familiarity with Adobe, Canva, or similar design tools
- CRM experience (especially Alltrue)
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