Job Description
Job Description
Job Summary:
Haven of Hope International is a faith-based nonprofit dedicated to improving the quality of orphan care globally. We are seeking an experienced, proactive, and highly organized Program and Executive Liaison to support our President. This role is critical in ensuring the President’s priorities are executed efficiently through skilled scheduling, administrative support, donor engagement, and communication management.
The ideal candidate will be flexible, detail-oriented, mission-driven, and comfortable wearing many hats in a fast-paced environment. They will act as a true extension of the President, representing her voice and heart for the mission, while also maintaining organizational structure and productivity. Salary commensurate with experience.
Primary Responsibilities:
Administrative Support:
• Prioritize and manage the President’s calendar, appointments, and travel arrangements. • Serve as a liaison between the President and internal/external stakeholders. • Draft, manage, and respond to communications on behalf of the President. • Organize meetings (Board, internal, donor, partner), ensuring agendas, logistics, and materials are prepared in advance.
• Take and distribute accurate minutes and follow up on action items.
Program and Organizational Liaison:
• Track program progress to ensure stats and next steps are implemented. • Schedule and coordinate team meetings, including preparing agendas, materials, and following up on action items.
• Track project deadlines and deliverables, keeping the Executive Director informed of progress and any potential issues.
• Compile quarterly Board agendas and reports.
• Schedule and manage logistics for Board & Advisory Board meetings (venue, meals, materials).
• Track deadlines and follow-ups associated with Board and advisory members.
Donor and Fundraising Support:
• Coordinate special donor appreciation initiatives, acknowledgments, and personalized receipting.
• Support fundraising campaigns and initiatives with the President, including correspondence and logistics.
• Assist with tracking donor engagement and contributions, maintaining confidentiality and accurate records.
Operational & Financial Support:
• Assist with processing business-related expenses, purchases, and tracking budgets related to the President’s office.
• Support onboarding/offboarding procedures for staff or contractors in collaboration with Integrator.
• Maintain files, records, and relevant information in a well-organized digital system (e.g., Google Drive, Asana, Podio).
Special Projects:
• Coordinate logistics for special events, trainings and speaking engagements involving the President.
• Provide administrative support for conferences and trips, including travel packets and presentation prep.
• Assist in tracking and supporting high-priority organizational initiatives assigned to the President.
Key Qualifications:
• Minimum 3 years of executive-level administrative experience.
• Strong written and verbal communication skills.
• Excellent organizational and time management skills; ability to manage multiple priorities. • High level of professionalism and discretion.
• Strong alignment with Christian values and the mission of Haven of Hope International. • Experienced in digital tools such as Google Workspace, Asana, Zoom, and CRM/Bloomerang systems.
Ideal Attributes:
• Emotionally intelligent and highly adaptable.
• Strong sense of ownership and initiative.
• Graceful under pressure and able to pivot quickly.
• Ability to maintain strict confidentiality and uphold trust.
• Warm, servant-hearted demeanor with a deep passion for orphan care and faith-based service.
Company DescriptionHaven of Hope International, Inc. was incorporated on November 26, 2012, under the laws of Florida as a 501 (C) (3) nonprofit organization. The organization focuses on raising the standard of orphan and foster care worldwide by strengthening the ability of orphan and foster care homes to provide a higher quality and sustainable model of care. The organization identifies homes, assesses needs, and matches their needs with the appropriate resources that allow the homes to accomplish their goals. Its programs support a safe, loving family environment with a Christian foundation that aims to meet the children’s spiritual and emotional needs and promotes a solid academic education, vocational training, and leadership mentoring to equip them to be productive members in the community.
Resources provided by the organization include financial support, proven strategic programs, training, coaching, and partner resource access, assisting the homes to move homes from barely surviving (providing children one meal a day and a bed) to a thriving self-sustaining home. The organization’s unique model of care focuses on three strategic pillars: Rescue programs help homes create safe living conditions, provide food and water, and medical and dental care; Restore programs include trauma care, psychologist and social worker support, pastoral care, and prayer; Equip programs focus on education, technology training, vocational skills development, transition to independent living readiness, life skills, and self- sustainability.
The organization defines success for the homes as achieving sustainability within a 5-8-year timeframe by successfully implementing the organizations model of care. Success for the children includes healthy bodies through medical/dental, trauma and nutrition care, English, technology and life skills training, a high school diploma, an employable vocational skill, life skills, family and Christian values and opportunities and financial support to pursue their dreams through college.
Company Description
Haven of Hope International, Inc. was incorporated on November 26, 2012, under the laws of Florida as a 501 (C) (3) nonprofit organization. The organization focuses on raising the standard of orphan and foster care worldwide by strengthening the ability of orphan and foster care homes to provide a higher quality and sustainable model of care. The organization identifies homes, assesses needs, and matches their needs with the appropriate resources that allow the homes to accomplish their goals. Its programs support a safe, loving family environment with a Christian foundation that aims to meet the children’s spiritual and emotional needs and promotes a solid academic education, vocational training, and leadership mentoring to equip them to be productive members in the community.\r\n\r\nResources provided by the organization include financial support, proven strategic programs, training, coaching, and partner resource access, assisting the homes to move homes from barely surviving (providing children one meal a day and a bed) to a thriving self-sustaining home. The organization’s unique model of care focuses on three strategic pillars: Rescue programs help homes create safe living conditions, provide food and water, and medical and dental care; Restore programs include trauma care, psychologist and social worker support, pastoral care, and prayer; Equip programs focus on education, technology training, vocational skills development, transition to independent living readiness, life skills, and self- sustainability.\r\n\r\nThe organization defines success for the homes as achieving sustainability within a 5-8-year timeframe by successfully implementing the organizations model of care. Success for the children includes healthy bodies through medical/dental, trauma and nutrition care, English, technology and life skills training, a high school diploma, an employable vocational skill, life skills, family and Christian values and opportunities and financial support to pursue their dreams through college.