Job Description
We are seeking a Personal Assistant to join our client's team! This role provides comprehensives personal support to a CEO in the real estate industry. This role encompasses a broad range of duties, including scheduling, communication, and research.
Personal Assistant Duties and Responsibilities:
- Supports executive directly as the go-to person for all needs, including daily administration, calendar management, travel schedules, project coordination, delivering presentations, answering calls, etc.
- Provides administrative support.
- Makes administrative decisions and takes action in their absence.
- Manages a high-volume travel schedule.
- Conserves their time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
- Coordinates projects by capturing timelines and strategies and delivering progress updates.
- Prepares meeting rooms for appointments, coordinates schedules, and greet customers and clients prior to meetings.
- Keeps, prepares, and distributes minutes of meetings.
Skills and Qualities:
- Excellent communication in English and Spanish, organizational, and time management skills.
- Proficiency in Microsoft Office Suite and other relevant software.
- Ability to handle confidential information with discretion and professionalism.
- Proactive, detail-oriented, and able to work independently and as part of a team.