Job Description
Job Description
About the Company:
At DreamMaker Bath & Kitchen™ of Hollywood, FL, we operate under a strong code of values that guide our actions and decisions. We believe in honesty, integrity, and respect for our customers and employees. It is crucial for us to attract individuals who share these values, as they will contribute to the positive work environment and overall success of our company.
DreamMaker Bath & Kitchen™ of Hollywood, FL is a leading kitchen and bathroom remodeling company dedicated to turning our customers' dreams into reality. With years of experience and a team of skilled professionals, we take pride in delivering high-quality craftsmanship and exceptional service to every project we undertake.
As an Office Manager, you will play a key role in ensuring the smooth operations of our office and supporting the success of our projects
(Must live in the South Florida Area - this job is not remote)
Responsibilities include, but are not limited to:Administrative Duties:
- Opening/closing the office
- Answering the phones and processing calls appropriately for GM, Sales, Production, Marketing and Accounting
- Maintaining and managing staffing-related matters, office equipment & supplies
- Regularly visit the franchiser DreamConnect site to stay up to date on new information
- Retrieving and opening mail daily
- Reviewing new and existing systems and franchiser information to help management understand impact of implementing these systems
- Keeping the office organized & maintaining office filing system
- Creating the Office Binder, Production Binder, and Client Job Site Binder
- Participating/leading Weekly Focus meetings and training meetings
- Keeping the office and Design Center environment clean and professional
- Handing incoming leads and completing lead sheets
- Assembling Prospect and New Client Packets
- Handling service calls, setting up and coordinating trade partners
- Providing status updates to the General Manager and Sales staff on design retainers and proposals
- Following the DreamMaker Code of Values
- Ordering, purchasing, receiving and inspecting materials and deliveries
- Warranty and/or return issues Accounting / HR Duties:
- Making bank deposits
- Inputting data to A/P and A/R and others
- Preparing and managing payroll
- Printing Job Costing Reports
- Preparing company budgets, business plans and forecasts with GM.
- Preparing PO’s for projects
- Preparing all financial on a weekly basis (with QuickBooks MUST HAVE)
- Reviewing and collecting accounts receivable
- Managing trade partners payments
- Acting as the administrative Human Resources representative
- Maintaining / updating / renewing company insurance policies
- Preparing paperwork regarding new hires and terminations
- Preparing paperwork regarding employee benefits and worker compensation
- Ordering background checks as needed
- Coordinating annual performance reviews
Education and Experience Requirements:
- Associate or Bachelor’s degree in accounting, business or related field
- Five years minimum work experience
- Demonstrated accounting, office management experience
- Experience in constructions field (preferable)
- Understanding of construction basics (preferable)
- Intermediate computer skills with MS Office applications
- QuickBooks experience is a MUST (2-3 years experience required)
- Experience with systems and documentation of systems and procedures
Other Qualifications:
- Excellent customer relations skills
- Internal and external customer service focus
- Ability to communicate and work in a productive team environment
- Effective oral and written communications skills
- Effective time management skills and prioritization abilities