Job Description
Job DescriptionWe are looking for a highly organized and detail-oriented Administrative Assistant to join a luxury real estate brokerage firm in Boca Raton, Florida. This Contract-to-Permanent position requires a proactive individual who thrives in a fast-paced environment and can effectively manage multiple tasks. The role will primarily support one of the Broker/Owners, with additional responsibilities assisting other Broker/Owners and managing office-wide administrative needs.
Responsibilities:
• Prepare various reports and documents using Microsoft Excel and Word.
• Create marketing materials such as brochures and listing data for periodic campaigns.
• Organize and maintain client listing files in both physical and electronic formats, adhering to company policies.
• Draft standard correspondence and presentation letters for clients.
• Manage listing processes including inputting new listings, price changes, extensions, and status updates into company databases.
• Coordinate the creation and printing of brochures and advertisements for newspapers and magazines.
• Ensure the office remains organized by maintaining supplies, stationery, and addressing equipment issues.
• Provide exceptional customer service by answering inbound calls and assisting clients.
• Schedule appointments and handle email correspondence efficiently.
• Assist with general office tasks, including preparing presentation packages and servicing office equipment issues.• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong multitasking abilities and experience managing multiple projects simultaneously.
• Excellent verbal and written communication skills.
• High attention to detail and the ability to meet deadlines consistently.
• Experience in customer service and data entry.
• Familiarity with legal or real estate industry processes is advantageous but not required.
• Ability to learn new computer systems as needed.
• Strong organizational skills and a team-oriented mindset.