Administrative Assistant in Design Build Firm

Job Description

Job Description

About us

We are a Design-Build firm and developer for luxury homes.

From modern masterpieces to classic estates, our team delivers homes built with the finest materials, cutting-edge technology, and impeccable attention to detail.

About you
We are seeking a highly organized and detail-oriented Administrative Assistant to support our day-to-day administrative operations. Your role is essential to maintaining efficient office workflows and supporting project-related documentation. You’re dependable, well-organized, and able to manage multiple tasks. You’re skilled at prioritizing and adapting in a fast-paced environment.

Responsibilities

· Request and track subcontractor releases

· Request and manage supplier Notices to Owners

· Perform accurate data entry and update project budget Excel spreadsheets

· Provide general clerical support, including typing, filing, scanning, and photocopying

· Bookkeeping tasks using QuickBooks

· Help maintain and track subcontractor insurance certificates

· Support project coordination and administrative tasks as needed

· Maintain and order office supplies

Qualifications & Skills

· Strong data entry skills with a high level of accuracy

· Excellent organizational skills and strong attention to detail

· Highly organized and able to manage multiple tasks efficiently

· Proficient in general computer applications; able to learn new software quickly

· QuickBooks knowledge preferred

· Strong written and verbal communication skills, bilingual a plus

· Experience in a real estate or construction office environment is preferred

· Project coordination experience is a plus

Additional Information

· Job Type: Full-time, in office

· Compensation Type: 1099 (Independent Contractor)

. Bonuses