Receptionist - Law Firm (Bilingual English & Spanish)

Job Description

Job Description

Job Summary:
The Receptionist serves as the first point of contact for clients, visitors, and guests, ensuring a professional and welcoming environment. This position involves providing information, assistance, and direction while performing administrative and clerical support tasks to ensure the smooth operation of the organization. Strong business writing skills and bilingual fluency in English and Spanish are required to support effective communication with a diverse clientele.

Duties and Responsibilities:

• Greet clients, visitors, and guests; determine the purpose of their visit and direct or escort them to the appropriate location.
• Prepare meeting facilities, and arrange refreshments, if required.
• Answer, screen, and direct phone calls to staff; take accurate messages and schedule appointments.
• Draft, proofread, and edit professional correspondence and documents with strong attention to detail.
• Receive mail, documents, packages, and courier deliveries; distribute items as needed.
• Perform basic filing, recordkeeping, and data entry.
• Maintain a clean and organized reception area.
• Monitor and manage office supply inventory, placing orders as necessary.
• Assist with copying, scanning, faxing, emailing, note-taking, and travel bookings.
• Perform other related duties as assigned.

Required Skills and Abilities:

• Bilingual fluency in English and Spanish (verbal and written).
• Excellent verbal communication and interpersonal skills.
• Strong business writing and proofreading abilities, including grammar, spelling, and formatting.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) or related software.
• Basic understanding of administrative and clerical procedures and systems.
• Strong organizational and multitasking skills with attention to detail.
• Professional demeanor and ability to maintain confidentiality.

Education and Experience:

• High school diploma or equivalent required.
• Previous experience as a receptionist ideally in a legal or professional services environment.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Company DescriptionSpellacy, Hernandez & Bartell, PLLC (SHB) is a leading defense litigation firm specializing in insurance law, including liability, bad faith claims, and fraud investigations. Serving businesses and insurers across Florida, we pride ourselves on delivering top-quality legal services with personalized attention to every client.

Our firm is known for its precision, timeliness, and strong relationships within the insurance and business communities. With a commitment to excellence and a supportive team environment, SHB offers a dynamic workplace for those passionate about client service and administrative excellence.

Company Description

Spellacy, Hernandez & Bartell, PLLC (SHB) is a leading defense litigation firm specializing in insurance law, including liability, bad faith claims, and fraud investigations. Serving businesses and insurers across Florida, we pride ourselves on delivering top-quality legal services with personalized attention to every client.\r\n\r\nOur firm is known for its precision, timeliness, and strong relationships within the insurance and business communities. With a commitment to excellence and a supportive team environment, SHB offers a dynamic workplace for those passionate about client service and administrative excellence.