Facilities Operations Specialist

Job Description

Job DescriptionBenefits:

• Childcare Benefit
• 401(k)
• 401(k) matching
• Company parties
• Competitive salary
• Free food & snacks
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Tuition assistance
• Vision insurance
• Wellness resources

Location: Onsite in Deerfield Beach (Monday - Friday)

The Facilities Operations Specialist plays a vital role in maintaining seamless operations and high standards across 15-30 corporately owned childcare centers nationwide. This hands-on position is responsible for the full lifecycle of facilities service requests via the Corrigo CMMS system, with a focus on vendor management, preventative maintenance, and regulatory compliance.

This role requires a strong problem solver and proactive collaborator with a logistical mindset, excellent communication skills, and the ability to build and maintain high-functioning partnerships with vendors, internal teams, and center leadership.

Key Responsibilities
Monitor and manage all incoming facilities requests through Corrigo with daily system checks to ensure timely response and resolution.
Prioritize and dispatch internal teams or third-party vendors to address facility issues as needed.
Source, onboard, and manage vendors; maintain up-to-date documentation including insurance, licensing, W-9s, and service agreements.
Manage all required inspections (e.g., fire safety, alarms), maintaining schedules and proper documentation for audit readiness.
Oversee preventative maintenance programs and ensure execution according to compliance standards.
Lead facilities-related support during center transitions, openings, and closings, coordinating logistics and vendor participation.
Negotiate pricing and terms with vendors to maximize cost savings and service efficiency.
Maintain clear records of service history, inspections, and vendor performance.
Review and process vendor invoices, ensuring accuracy and timely payment.
Provide back up to front desk/reception as needed.

Qualifications
24 years of experience in facilities operations or maintenance, preferably in a multi-site setting (e.g., education, hospitality, retail).
Experience supporting trades professionals (e.g., electricians, plumbers, construction managers) is a plus.
Proven experience managing vendors and maintaining compliance documentation.
Familiarity with ticketing/facilities platforms; Corrigo experience strongly preferred.
Excellent verbal communication skills; must be confident and professional on the phone.
Strong organizational and time management skills; ability to balance competing priorities.
Comfortable with logistics and coordinating multiple vendors and projects.
Demonstrated ability to negotiate and problem solve under pressure.
Team-oriented mindset with a willingness to learn, improve systems, and collaborate across departments.