Accounts Payable Bookkeeper

The Association for Development of the Exceptional, Inc. (ADE)

Miami, FL, USA

Published: 6/14/2022

Full Time

Job Description

GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES, not limited to:

Cash Disbursements – Monday and Tuesday weekly

Review documentation for accuracy and/or duplication, upon receipt of invoices, statements or check request.

In cases where discrepancies are noted vendors must be called to resolve the issue prior to posting.
Review due date of all payments to be made to ensure timely receipt of payment.
Post invoices, statements or check request in accounts payable module and stamp posted with date.
Once payments are entered into the system, prepare an invoice report to determine the due date and check run date.
Present Chief Operating Officer with a weekly Open Invoice Report to include any reoccurring payments due as well as the proper documentation for each payment (Due every Friday morning).
Check Registers will be prepared on a weekly or bi-weekly basis depending on the needs of the agency.
Once approved, by Chief Operating Officer , prepare checks, check request, and invoice to be presented to Executive Director for signature.
Coordinate the delivery of checks that require a second signature from a Board Member.
Once checks are signed make necessary copies, and prepare for mailing immediately in order to avoid any late fees of finance charges.
Maintain all A/P files in chronological order by month.

Company DescriptionNonprofit organization which provides specialized academics, vocational training, and employment services to adults with developmental disabilities, focusing on each participant’s abilities and choices, maximizing their potential while guiding them towards a path of acquired skills, self-determination and community inclusion”

Company Description

Nonprofit organization which provides specialized academics, vocational training, and employment services to adults with developmental disabilities, focusing on each participant’s abilities and choices, maximizing their potential while guiding them towards a path of acquired skills, self-determination and community inclusion”