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Administration Assistant

Axiom Behavioral Health
locationNaples, FL 34113, USA
PublishedPublished: 6/14/2022
Full Time

Job Description

Job Description

Job Title: Administrative Assistant

Location: 9001 Tamiami Trail East, Naples, FL 34113

Job Type: Full Time
Reports To: CEO

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to support our team and ensure efficient operation of the office. The ideal candidate will handle a variety of administrative and clerical tasks, provide support to managers and employees, and assist in daily office needs. This role requires a high level of discretion and the ability to handle confidential information with integrity and professionalism.

Key Responsibilities:

  • Manage and maintain schedules, appointments, and travel arrangements for management.
  • Answer and direct phone calls, emails, and other correspondence.
  • Organize and schedule meetings, prepare meeting agendas, and take meeting minutes.
  • Maintain physical and digital filing systems.
  • Order office supplies and research new deals and suppliers.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Assist in the preparation of regularly scheduled reports.
  • Handle sensitive and confidential information with discretion.
  • Coordinate office procedures and provide general support to visitors.
  • Liaise with executive and senior administrative assistants to handle requests and queries.

Requirements and Skills:

  • Proven experience as an administrative assistant, virtual assistant, or office admin assistant.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Attention to detail and problem-solving skills.
  • Strong written and verbal communication skills.
  • Ability to maintain a high level of confidentiality and discretion in all aspects of the role.
  • High school diploma or equivalent; additional qualification as an Administrative Assistant or Secretary will be a plus.
  • 3+ years in an Administrative Assistant role.

Preferred Qualifications:

  • Associate or bachelor’s degree in business administration or related field.
  • Experience with office management systems and procedures.
  • Knowledge of office equipment (e.g., printers and fax machines).

Work Environment:

  • Office-based with standard business hours.
  • Occasional weekend work may be required based on workload or special projects.
  • May require occasional overtime or flexible hours.
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