Weekly Billing & Payroll Coordinator

Job Description

Job Description

Weekly Billing & Payroll Coordinator

Job Type: Part-Time (Recurring Weekly Schedule)
Location: Remote (occasional in-office flexibility if applicable)

About the Role

We are seeking a Weekly Billing & Payroll Coordinator to join our team and oversee the financial and administrative flow that keeps our operations running smoothly. This role focuses on structured, recurring weekly tasks such as billing, insurance claims processing, and payroll administration. If you are detail-oriented, reliable, and thrive in an organized environment, we’d love to hear from you.

Responsibilities

Monday – Billing Operations

• Generate and issue client invoices

• Manage auto-pay accounts and send invoice reminders

• Record payments received and update invoice statuses

• Apply credits and update billing spreadsheets with transaction history

• Add new clients and maintain payment records

Tuesday – Long-Term Care (LTC) Insurance Processing

• Review and verify caregiver care logs for insurance clients

• Download required documentation and submit claims to insurance providers via fax (using the LTC Insurance Directory)

• Onboard new LTC clients and ensure all policy details and insurance information are documented

Wednesday – Payroll Administration

• Audit caregiver paychecks for accuracy

• Calculate straight-time pay for caregivers not eligible for overtime

• Enter new caregiver profiles into the Viventium payroll system

Ongoing & As-Needed Support

• Send login credentials to new caregivers for payroll access

• Handle ad-hoc insurance provider requests and delegate follow-up tasks as needed

Qualifications

• Previous experience in billing, payroll, or healthcare administration strongly preferred

• Proficiency in Excel with the ability to maintain accurate records

• Strong organizational skills and exceptional attention to detail

• Ability to manage deadlines and follow structured weekly processes

• Excellent communication skills to coordinate with clients, caregivers, and team members

Schedule & Benefits

• Schedule: Part-time role structured around recurring tasks (Monday–Wednesday are required; flexibility for ongoing tasks throughout the week)

• Work Environment: Primarily remote with a supportive and collaborative team culture

• Impact: Be a key part of ensuring smooth operations for both clients and caregivers

How to Apply

If you are highly organized, dependable, and passionate about operational excellence, we encourage you to apply today.