Job Description
Job Description
We are seeking a highly capable Executive Operations Coordinator to support and help scale two growing businesses: a service-driven irrigation & outdoor lighting company and a specialty terrazzo & concrete contracting company.
This role requires someone with entrepreneurial instincts, excellent self-management, strong problem-solving abilities, and the professional maturity to operate as a true right hand to the owner. The ideal candidate thinks several steps ahead, adapts quickly, and brings both structure and creativity to a fast-moving environment.
What Makes This Role Stand Out
A Strategic, High-Impact Position
- Take ownership of key operational and administrative responsibilities
- Work directly with the owner to move initiatives forward
- Operate with autonomy, making informed decisions and driving results
- Contribute to how both businesses evolve and scale
Dynamic, Meaningful Work
- Collaborate with teams across two distinct businesses
- Balance operations, HR coordination, and creative tasks
- Support marketing and sales initiatives
- Build systems, refine processes, and help streamline operations
Key Responsibilities
Administrative & HR Leadership
- Collaborate with our recruiting partner and manage the candidate pipeline, including first-contact phone interviews
- Ensure tasks and follow-ups are completed across both teams
- Oversee vendor communication and contract management
- Maintain organized documentation and smooth information flow
Marketing & Sales Support
- Coordinate outreach efforts, events, and brand-building activities
- Collaborate with marketing and website partners to support social media content and scheduling
- Assist with customer follow-up, quotes, samples, and proposals
- Contribute creative ideas to strengthen marketing initiatives
Operations Coordination
- Develop SOPs, workflows, and accountability systems
- Manage CRM structure, data cleanup, and integrations
- Implement project management tools and operational automations
- Conduct market research and competitive analysis
- Track priorities and ensure projects move forward
What We’re Looking For
Core Qualifications
- Proven experience in business operations or executive support roles
- Strong organizational skills with the ability to manage many moving parts
- Proficiency with CRM systems, project management tools, and digital platforms
- Excellent written and verbal communication skills
- Ability to work independently with minimal direction
The Ideal Candidate Has
- An entrepreneurial mindset and comfort working in a fast-evolving environment
- Creative thinking and strong problem-solving ability
- Experience in administration and sales support
- Confidence managing teams and following up effectively
- Professional maturity and meaningful life experience
- Flexibility, resourcefulness, and a strong sense of ownership
Structure & Collaboration
- The role is fully remote. Hours are flexible, with an agreed-upon schedule to ensure reliable availability and smooth daily communication.
- Two structured check-in calls per week will help align priorities and review progress.
- High autonomy outside of scheduled touchpoints.
Benefits
- Paid holidays after 90 days
- One week of paid vacation after one year of employment
- Aflac supplemental insurance with a percentage covered by the company
- Professional development and growth opportunities, including training and deeper involvement in operations and leadership