Job Description
Job DescriptionDescription:
Accounts Payable & Financial Management
- Process and reconcile accounts payable transactions related to import operations.
- Manage vendor billing relationships and obtain necessary invoice approvals.
- Reconcile general ledger accounts for import-related expenses.
- Reconcile the corporate credit card monthly by coding transactions in Concur and uploading supporting documentation.
- Resolve invoicing discrepancies by working with vendors, Accounting, and third-party billing teams.
- Maintain freight tracking in Smartsheet, including updating dates when invoices are submitted to AP.
Shipment Coordination, Customs Compliance & Records Management
- Manage end-to-end shipment movement, including tracking, submitting carrier instructions, and meeting delivery deadlines.
- Resolve missing documentation issues with factories and carriers.
- Coordinate equipment pickup/return to avoid demurrage or detention charges.
- Schedule USDA inspections and arrange fumigation services as required.
- Maintain accurate and compliant records for imports, including fumigation, holds, APHIS documentation, and laboratory results.
- Ensure all import documentation meets regulatory requirements and complies with the Customs Modernization Act.
- Track and document packages on required hold lists and coordinate release of goods from carriers or government agencies.
- Conduct Greenhouse Certification Program (GCP) audits and upload phytosanitary sticker reports to SharePoint by load or order number.
- Submit phytosanitary certificate applications for international exports.
- Maintain and renew USDA compliance agreements; monitor expiration dates and ensure ongoing compliance with USDA terms and conditions.
- Manage Import and Export CITES documentation by saving and organizing all permits, certificates, and plant material records in SharePoint.
- Ensure all CITES permits, phytosanitary certificates, customs documents, and USDA compliance records are properly maintained and audit-ready.
- Maintain organized SharePoint filing for export and compliance records.
- Document regulatory interactions, issues, and state agriculture correspondence.
- Ensure all compliance and audit documentation is organized, current, and easily accessible.
- ·Perform other duties and tasks as assigned as the position evolves and business needs develop
Requirements:
- Bachelor's degree in business administration, Supply Chain Management, Logistics, International Trade, or related field preferred
- Advanced English Level
- 2+ years of international transportation experience
- Must reside in Santo Domingo
- Proficiency in Microsoft Excel, Outlook and Word
- High sense of urgency with the ability to set priorities and organize workload assigned in an efficient manner
- Ability to work under pressure and adhere to deadlines
- Ability to multitask and work as part of a diverse team
- Exceptional customer service and problem-solving skills
- Exceptional communication skills
- Organizational skills to manage multiple tasks to completion simultaneously