Job Description
Job Description
Job description:
Who are we looking for?
The Administrative Assistant is an individual who is willing and able to earn the right to be an Assistant to the Broker in real estate tasks. This person relishes the opportunity to build, implement, and manage multiple systems with minimal supervision. The Administrative Assistant is deeply committed to completing tasks the right way with a high degree of quality, attention to detail, and consistent communication. This person has immense focus and can do one thing for a long time without getting distracted. This individual may exhibit some drive and desire to influence; however, the overriding marker of his/her behavior is persistence and stability.
An Administrative Assistant is deeply committed to supporting the broker in achieving greater and greater levels of success, and to growing his/her own skills and developing into a supportive leader within the team. As the success of the team grows, this individual will be responsible for hiring, training, and leading additional team members to ensure all administrative tasks of the lead agent’s business continue to be completed to high standards with maximum efficiency.
What will you do?
These are the standards a well-above-average performer will maintain or exceed:
- Build, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office support
- Oversee all leases through closing
- Create and maintain an operations manual that documents all systems and standards
- Be the first point of contact in handling landlord and tenant inquiries or complaints
- Keep the broker informed regarding any problems or issues that need to be handled
- Responsible for hiring, training, consulting, and holding accountable all additional administrative team members
Essential duties and responsibilities
- System development, implementation, and management
- Information management
- Oversight of contracts through final inspections
- Customer/Vendor relations
- 3 years of administrative experience
- Bilingual English/Spanish
- Computer knowledge
Communications/Interactions
- Broker – daily
- Buyers/Sellers/Tenants/Landlords/Vendors – as appropriate
Knowledge/Skills
- Strong written and verbal communication skills
- Exceptional organizational and project management abilities
- Bookkeeping skills
- Great ability to focus
- Concerned about doing things the right way
- Calm under pressure
- Learning-based
- Service-based attitude
- Proven ability to succeed
- High school graduate
- Bachelor’s degree preferred
- 1–3 years of service and management experience
- 1-3 years of QuickBooks experience
- Real estate license not required.
Compensation: according to experience $20 - $25 per hour. Quarterly bonus, based on productivity.
Job Type: Full-time
Benefits:
- Employee discount
- Paid time off
- Professional development assistance
Application Question(s):
- Can you reliably commute to Coral Gables?
- Are you Fluent in English AND Spanish
Education:
- Associate of Arts or higher education
Experience:
- Customer Service: 3 years (Preferred)
- Administrative Experience: 3 years (Preferred)
Language:
- English AND Spanish - fluently spoken and written (Required)
Work Location:
- Coral Gables, FL – in person
Work Remotely:
- No
Job Type: Full-time
Benefits:
- Paid time off
- Professional development assistance
- Employee discount
Ability to Commute:
- Coral Gables, FL 33134 (Required)