Administrative Assistant

Job Description

Job Description

Duties and Responsibilities include the following. Other duties may be assigned.

1. Answers multi-line telephone system, takes accurate messages, and screens and directs telephone calls for management in a professional manner.

2. Processes incoming and outgoing mail on a daily basis distributing mail to all employees.

3. Composes, prepares and proofreads correspondence, office emails or memos and reports on computer and maintains confidentiality when required.

4. Designs and implements forms for use within office by applying knowledge of software applications, and update as needed.

5. Creates and maintains proper response letters on computer for various incoming correspondence.

6. Maintains files in an organized and accessible manner to include closing and scanning files.

7. Provides administrative support/help when needed or requested.

8. Reports inventories to Office Manger and orders office supplies and equipment as directed.

9. Operates standard office equipment efficiently to include:

10. multi-line telephone

11. computer with printer

12. photocopy machine

13. fax/scan to email

14. calculator

15. email

16. Performs other related duties as assigned