Job Description
Job DescriptionBenefits:
- Competitive salary
- Dental insurance
- Health insurance
- Paid time off
- Profit sharing
- Training & development
About ZKTeco WFM
ZKTeco WFM supports enterprise customers and software partners with workforce management time clocks, cloud-based device management software, and implementation services. We are a fast-growing company with a strong culture of execution, accountability, and customer service.
Position Summary
ZKTeco WFM is hiring an HR & Office Administrator to manage day-to-day HR administration, ADP payroll coordination, and office operations. This role is critical to ensuring our HR processes, employee documentation, onboarding/offboarding, and office environment are organized, compliant, and running smoothly.
This role supports approximately 30 employees, with a mix of on-site and remote staff (about 65% remote), and reports directly to the CEO. This position is ideal for someone who thrives on structure, checklists, follow-ups, and strong operational discipline.
This is a 100% on-site role in our Tampa office.
Key Responsibilities
Payroll Administration (ADP)
- Own payroll administration and semi-monthly payroll coordination using ADP
- Collect, verify, and validate payroll inputs (attendance, salary changes, bonuses, reimbursements, etc.)
- Coordinate payroll processing, resolve discrepancies, and ensure timely completion
- Maintain payroll documentation and ensure proper approvals and records
HR Operations and Compliance
- Maintain employee HR files and documentation (digital and physical)
- Support HR policy compliance: acknowledgments, tracking, and documentation
- Track and administer PTO requests, approvals, balances, and reporting
- Maintain HR trackers and ensure data accuracy across systems
- Support employee requests and route sensitive issues appropriately
Recruiting Administration
- Create and manage job postings across platforms
- Review resumes and coordinate screening steps
- Schedule interviews and coordinate with hiring managers
- Communicate with candidates and maintain recruiting trackers
- Ensure a professional and timely candidate experience
Onboarding and Offboarding
- Own onboarding administration: offer documentation coordination, checklists, scheduling, policy acknowledgments
- Coordinate setup requests (equipment, office readiness, access provisioning requests)
- Own offboarding checklists: equipment recovery coordination, access removal requests, documentation completion
Office Management and Administration
- Keep the office clean, professional, organized, and meeting-ready at all times
- Coordinate office vendors (cleaning, internet, security, repairs, deliveries, etc.)
- Order office supplies, snacks, and materials
- Order and manage employee equipment and office needs (laptops, peripherals, supplies)
- Maintain inventory tracking for supplies and equipment
General Administrative Support
- Act as the internal go-to person for office and administrative coordination
- Support leadership with scheduling, reminders, follow-ups, and operational organization
- Take ownership of tasks that may arise outside this job description as required in a small-office environment
Qualifications
- 2 to 5 years experience in HR administration, office management, payroll administration, or similar role
- Experience coordinating payroll using ADP strongly preferred
- Strong attention to detail, follow-through, and execution discipline
- Mature handling of confidential information (payroll, employee records, HR matters)
- Strong written and verbal communication skills
- Comfortable working independently, prioritizing, and taking ownership
Why Join ZKTeco WFM
- Direct visibility and partnership with CEO
- Stable and growing company
- Profit sharing and bonus opportunities
- High-impact role with ownership and accountability