Job Description
Job DescriptionWe are looking for a detail-oriented Purchasing and Sales Specialist to join our team on a contract basis in Boca Raton, Florida. This role is integral to ensuring efficient coordination of vendor relationships, purchasing activities, and logistics operations. The ideal candidate will have a strong background in procurement and sales processes, coupled with excellent organizational and communication skills.
Responsibilities:
• Coordinate and schedule freight, asset transfers, and moving logistics between vendors and receiving facilities.
• Manage vendor applications, maintain vendor profiles, and update catalogues to ensure accurate and current records.
• Oversee computerized purchasing records, ensuring all data is accurately maintained and accessible.
• Process daily invoices, verifying accuracy in quantities, costs, specifications, and item details.
• Purchase supplies and coordinate shipments and returns while adhering to organizational policies and vendor agreements.
• Place orders with approved vendors and evaluate suppliers based on quality, capacity, and reliability.
• Conduct supplier evaluations through meetings and facility inspections to ensure compliance with quality standards.
• Handle accounts payable and receivable tasks, including invoice reconciliation and payment processing.
• Perform additional duties as required to support purchasing and sales operations.• High school diploma or equivalent required; an Associate’s or Bachelor’s degree in business administration is preferred.
• Proficiency in accounts payable (AP) and accounts receivable (AR) processes.
• Experience with bank reconciliations, journal entries, and general ledger management.
• Familiarity with month-end close procedures and financial reporting.
• Knowledge of NetSuite, Oracle, QuickBooks, SAP, or similar accounting software.
• Strong organizational and time management skills to handle multiple tasks effectively.
• Excellent communication and interpersonal abilities for vendor and team collaboration.
• Analytical mindset with attention to detail and problem-solving skills.