Job Description
Job DescriptionRose Paving is looking for a National Administrative AssistantWho we are
Rose Paving LLC leads the industry in providing complete parking lot management solutions to commercial and industrial properties nationwide. We offer a collaborative work environment where employees can contribute to impactful projects while enjoying opportunities for growth and development. With a rich 50-year history, their commitment to quality and client satisfaction makes it an exciting place to build a career.
What you'll be doing
We are seeking a highly organized and detail-oriented National Administrative Assistant to support our National Sales and Sales Management teams. This role plays a critical part in ensuring smooth administrative processes, managing communication across departments, coordinating nationwide meetings and travel, and supporting high-level projects. The ideal candidate will thrive in a fast-paced environment, demonstrate initiative, and maintain confidentiality with the highest level of professionalism.
- Provide high-level administrative support to national leadership and department heads
- Coordinate and schedule meetings, appointments, conference calls, and travel arrangements across multiple time zones
- Prepare and maintain reports, presentations, and documents
- Manage internal communication and track tasks to ensure timely completion
- Assist in coordinating nationwide events, meetings, and training sessions
- Support invoice processing, budget tracking, and expense reporting
- Organize and maintain digital and physical filing systems
- Liaise with regional offices and departments to align administrative procedures and ensure consistency
- Monitor and respond to emails and phone calls on behalf of national team members when appropriate
- Maintain a high level of professionalism and confidentiality in all interactions
What skills & experience you'll bring to us
- High school diploma or equivalent required; associate or bachelor's degree preferred
- experience with Microsoft dynamics or Salesforce (CRM/SEO experience level)
- 3+ years of administrative experience supporting multiple departments or executives
- Experience supporting multi-site or national-level operations a plus
- Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), and virtual meeting platforms (Teams, Zoom)
- Excellent organizational, multitasking, and time management skills
- Clear, professional communication-written and verbal
- Proven ability to handle confidential information with discretion
- Self-starter with a proactive, can-do attitude
- At least five years' relevant experience, preferably in the construction industry
- Experience with 3rd part vendor portals. E. – Service Channel, Verisae, Corrigo, Ariba, etc.
Why Join Us?
- Competitive Compensation: Along with a competitive salary, we offer comprehensive benefits, including health insurance (PPO or HSA), 401(k) matching, and paid time off.
- Opportunities for Advancement: We believe in promoting from within. If you're looking for long-term career opportunities, we provide clear paths for advancement based on your skills, performance, and ambitions.
- Team-Oriented Culture: We believe in collaboration. You'll work alongside a team of skilled professionals who are passionate about their work and committed to delivering the highest standards to our clients.
- Early Dismissal EVERY Friday: Because we value work-life balance, we wrap up early every Friday so you can get a head start on your weekend.
- Exciting Projects & Impactful Work: Be part of a company where your contributions make a real difference. We take on meaningful projects that challenge and inspire our team.
- Professional Development: We invest in your growth with training programs, mentorship opportunities, and resources to help you build your skills and career.
- A Fun & Supportive Environment: From team outings and company events to a positive day-to-day work atmosphere, we foster a workplace where people genuinely enjoy coming to work.
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