Construction Project Accountant

D. Stephenson Construction

Fort Lauderdale, FL, USA

Published: 6/14/2022

Full Time

Job Description

Summary:

The construction project accountant position is responsible for monitoring the progress of projects, investigating variances, processing expenses and payables, ensuring that project billings are issued to customers and payments collected, document compliance and financial reporting for the project. These duties and responsibilities are inclusive of, but not limited to the list below.

Duties & Responsibilities:

Create approved budgets in Procore for new projects
Download/Create new project accounts in the accounting system (Sage 100)
Download budgets, subcontracts, purchase orders and change orders from Procore to Sage 100
Create project folder and maintain project-related records/logs including contracts, subcontracts, changes orders, bonds, certificates of insurance, releases of liens, payables and receivable records.
Initial subcontractor and vendor setup into accounting systems (Sage 100)
Coordinate receipt of all required subcontractor documents (i.e. licenses, W9s, bonds, certificates of insurance, notice to owners, lien waivers, sworn statement of accounts and other required paperwork)
Maintain Lien Release Log for specific projects
Maintain subcontractor insurance certificate log and verify certificate compliance
Post approved monthly subcontractor AIA payment applications and vendor invoices into accounting system, and review against contracts to verify accuracy
Organize posted subcontractor AIA payment applications and vendor invoices into Open Payable files sorted by Project/G & A
Reconcile subcontracts and vendor accounts against statements
Prepare weekly check run report based upon specific project payment receipts and vendor terms
Monthly reconciliation and payment processing of credit card statements and revolving credit accounts
Respond to vendor inquiries in a timely and courteous manner
Assist Project Manager with required subcontractor and billing documentation necessary to complete monthly owner payment applications
Work with Project Manager to manage, report, and reconcile DOP (Direct Owner Purchases)
Prepare weekly collection and billing report for Accounting Manager
Prepare monthly Job Cost Report
Investigate project variances and submit variance reports to project manager
Work with Project Manager for Financial Closeout requirements of projects
Create and submit government, audit reports related to projects (Certified Payroll, SBE/SWBE/OEO audits)
Assist in month-end close, G/L account reconciliations; standard journal entries.
Prepare prior year files for transfer to storage and setup files for the new year
Assist Accounting Manager with year-end audit by outside CPA firm
Other project, accounting and clerical duties as needed

Competencies:

Good working knowledge of general accounting principles and procedures, specifically those related to accounts payable
Excellent communication and organizational skills, analytical capabilities and discrepancy resolution.
Must exhibit a high degree of attention to detail and follow-through skills
Solid written and verbal communication skills. Must be able to speak and write clearly in English. Bilingual (Spanish) a plus
Must be a self-starter, goal-oriented individual with the desire to get the job done
Must be able to work well in both a team and individual environment
Ability to be flexible, handle multiple tasks concurrently, identify priorities and work well under pressure to meet deadlines.

Qualifications:

Minimum 5 years Construction Accounting experience preferably in the public school, government work sector
Must have experience with construction accounting software systems such as Sage 100, Procore/
Proficient in MS Office (Excel, Word, Outlook)
Working knowledge of the Notice to Owner, DPO/DOP, lien waiver, and sworn statement collection process

Reports to: Accounting Manager

Department: Accounting

Hours: M-F 8:00am – 5:00pm (In-Office)

Location: 6241 N. Dixie Highway, Fort Lauderdale, FL 33334

Date: New 09/16/2025

Company DescriptionD. Stephenson Construction, Inc. (DSC) is a mid-sized commercial general contractor working primarily in Southeast Florida. Founded in 1992 by former Miami Dolphin and NFL Hall of Famer Dwight Stephenson, and his wife Dinah, DSC continues to be dedicated to building long lasting client relationships by providing unequaled service to its clients. We provide comprehensive construction services utilizing a variety of project delivery models including Program Management, Construction Management at Risk, General Contracting and Design-Build.

Our motto, BUILD LIKE CHAMPIONS, reflects the company’s culture of teamwork and commitment to being the best we can be. In our constant pursuit of providing quality service, DSC offers clients the services of more than 40 team members from offices in Fort Lauderdale, Miami, Delray Beach and Orlando.

Over our 25 year history we have built a variety of project types with the main focus areas being Government, Education, Aviation, Sports and Recreation, Healthcare, Non-Profit/Religious and Multi-family Residential. Some of the our projects include the Urban League of Broward County Community Empowerment Center, the Broward College Health Science Simulator Center (LEED Gold), the Florida Memorial University Multipurpose Athletic and Wellness Education Center and three of the ground level clubs at the Hard Rock Stadium.

DSC uses the latest technology in order to execute projects from the early planning stages right through closeout. This includes state-of-the-art software for Building Envelope Modeling (BIM), estimating, bid management, scheduling and online collaborative project management.

Company Description

D. Stephenson Construction, Inc. (DSC) is a mid-sized commercial general contractor working primarily in Southeast Florida. Founded in 1992 by former Miami Dolphin and NFL Hall of Famer Dwight Stephenson, and his wife Dinah, DSC continues to be dedicated to building long lasting client relationships by providing unequaled service to its clients. We provide comprehensive construction services utilizing a variety of project delivery models including Program Management, Construction Management at Risk, General Contracting and Design-Build.\r\n\r\nOur motto, BUILD LIKE CHAMPIONS, reflects the company’s culture of teamwork and commitment to being the best we can be. In our constant pursuit of providing quality service, DSC offers clients the services of more than 40 team members from offices in Fort Lauderdale, Miami, Delray Beach and Orlando. \r\n\r\nOver our 25 year history we have built a variety of project types with the main focus areas being Government, Education, Aviation, Sports and Recreation, Healthcare, Non-Profit/Religious and Multi-family Residential. Some of the our projects include the Urban League of Broward County Community Empowerment Center, the Broward College Health Science Simulator Center (LEED Gold), the Florida Memorial University Multipurpose Athletic and Wellness Education Center and three of the ground level clubs at the Hard Rock Stadium.\r\n\r\nDSC uses the latest technology in order to execute projects from the early planning stages right through closeout. This includes state-of-the-art software for Building Envelope Modeling (BIM), estimating, bid management, scheduling and online collaborative project management.