Job Description
Job Description
SUMMARY:
The Office Assistant will provide general administrative and clerical support to ensure the smooth daily operation of the office. This role is responsible for performing on-site administrative tasks, welcoming visitors, managing communications, coordinating schedules, and ensuring office supplies and equipment are well maintained.
DUTIES AND RESPONSIBILITIES:
- Answer and route telephone calls in a professional and timely manner; take accurate messages and relay them promptly.
- Greet and assist visitors to the office.
- Sort and distribute incoming mail and packages; prepare outgoing mail as needed.
- Assist with scheduling appointments, meetings, and conference calls.
- Maintain organized filing systems for paper and electronic documents.
- Draft and format basic correspondence, memos, and emails as directed.
- Order and maintain office supplies; coordinate minor equipment service.
- Perform general clerical tasks such as photocopying, scanning, faxing, and mailing.
- Uphold confidentiality and professionalism in handling sensitive information.
- Assist with any other duties as assigned by the management.
QUALIFICATIONS:
- High school diploma or equivalent required; some college or administrative training preferred.
- Strong verbal and written communication skills.
- Highly organized, detail-oriented, and able to handle multiple priorities.
- Proficient with Microsoft Office Suite and basic office equipment.
- Ability to follow instructions and work independently.
- Professional demeanor with strong interpersonal skills.
- Dependable and punctual; able to work in the office 5 days a week.
COMPETENCIES:
- Communication: Speaks and writes clearly; listens actively; maintains professionalism in all interactions.
- Teamwork: Works cooperatively with the team members; supports collective goals.
- Dependability: Completes assignments on time; adheres to office procedures; communicates proactively.
- Adaptability: Adjusts to changing priorities with a positive attitude.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
- Occasionally required to lift or carry items up to 25 pounds.
- This is a fully in-office position, Monday through Friday.