Job Description
Job Description
PQC is currently seeking a Proposal Manager
The Proposal Manager will prepare proposals by determining concept, gathering and formatting information, writing drafts, and obtaining approvals.
At PQC, our employees are our best asset. We pride ourselves on growth and exceeding expectations, not only for our customers but also for our employees. We believe that having the best of the best on staff translates into having the best of the best in customer results. PQC is currently seeking a Proposal Manager.
Responsibilities:
- Lead the planning, coordination and execution of proposal responses from kickoff through submission.
- Analyze RFPs/RFIs to understand client requirements, evaluation criteria and compliance needs.
- Develop proposal schedules, outlines, and response plans to ensure timely and high-quality submissions.
- Facilitate proposal meetings including kickoffs, color team reviews (Pink/Red/Gold) and debriefs.
- Coordinate writing, editing, and reviewing efforts across internal contributors and subject matter experts (SMEs).
- Write and/or edit proposal content to ensure clarity, consistency, accuracy, and persuasiveness.
- Monitor client portals for solicitation releases and amendment updates.
- Maintain a library of standard proposal content, resumes and past performance data.
- Track proposal status, metrics and win/loss outcomes to improve future response quality; contribute proposal status information to leadership meetings.
- Ensure proposals adhere to branding, formatting, internal approval processes and overall compliance requirements.
- Ensure documentation is up to date and version-controlled, especially in response to color reviews or changes in performance work statements (PWSs), proposal instructions, applicable regulations and staffing protocols.
- Support continuous improvement of proposal templates, tools and processes.
Skills & Competencies:
- Strong project management and organizational skills with the ability to manage multiple deadlines.
- Excellent written and verbal communication skills.
- Ability to synthesize technical information into clear, client-focused content.
- Strong interpersonal skills for working with SMEs, leadership and external partners.
- Detail-oriented with a commitment to quality and compliance.
- Familiarity with AP Style a plus.
- Knowledge of APMP best practices and Shipley methodologies is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat; experience with document management systems like SharePoint or Google Workspace is a plus.
Requirements:
- Bachelor’s degree in Business, Communications, English or related field.
- 3–7 years of experience in proposal management or a related role (e.g., bid management, technical writing).
- Experience with government RFPs.