Project Manager -Financial Operations
Job Description
Job Description
The Project Manager – Financial Operations supports the Senior Project Manager in the coordination and execution of financial and cross-functional projects. This position plays a key role in project planning, reporting, communication, and operational support. A core responsibility of this role is to assist in stabilizing financial and operational processes, ensuring consistency, efficiency, and alignment across departments. The Project Manager helps ensure projects are delivered on time, within scope, and within budget.
Duties / Responsibilities:
- Assist the Senior Project Manager in defining project scope, objectives, and deliverables.
- Coordinate with internal departments and external vendors to collect data and update project timelines.
- Lead and stabilize operational functions by implementing robust governance frameworks, enhancing operational efficiency, and ensuring effective control mechanisms are in place
- Support the development and maintenance of detailed project schedules and task trackers.
- Prepare documentation, meeting agendas, notes, and action items for project meetings.
- Monitor project progress and support communication with stakeholders on status and updates.
- Spearhead the identification, documentation, and implementation of operational stabilization initiatives across financial systems and workflows
- Support initiatives to automate, simplify, or standardize processes and reporting.
- Maintain accurate project documentation and assist in changing control processes.
- Perform basic data analysis to assist with performance tracking and reporting.
- Provide administrative support for project financials, including invoice tracking and reconciliation.
- Help prepare and deliver project updates and presentations to internal teams and leadership.
- Participate in risk tracking and resolution activities.
- Attend meetings to record action items, support logistics, and follow up with stakeholders.
- Maintain version control and organization of shared project resources.
- Assist in streamlining project-related operations to promote ongoing process stability and improvement.
- Perform other duties as assigned by the Senior Project Manager or Supervisor.
Minimum Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Bachelor’s degree in business, Finance, Project Management, or a related field required.
- 4-5 years of experience in project coordination or support roles.
- Microsoft Dynamics 365 Certification is preferred.
- Office track, Amdocs, Telecom, Site tracker, Exflow, experience is preferred.
- Strong organizational and communication skills.
- Ability to multitask in a fast-paced, deadline-driven environment.
- Familiarity with project management tools (e.g., MS Project, Smartsheet, JIRA) is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Det ail-oriented and proactive with a willingness to learn
Preferred Qualifications
- Experience working with financial operations teams or finance-related projects.
- Familiarity with invoice processing, cost tracking, or budget reconciliation.
- Experience supporting operations stabilization or business process improvement efforts.
- Exposure to cross-functional or matrixed environments
BENEFITS:
We truly appreciate and value all our employees and show our appreciation by offering a wide range of benefits, including:
- Comprehensive Healthcare/Dental/Vision Plans
- 401K Retirement Plan with Company Match
- Paid Vacation, Sick Time, and Additional Holidays (including your Birthday!)
- Paid Volunteer Time
- Paid Parental Leave
- Hotwire Service Discounts – for employees who live on a property serviced by Hotwire. Discounted service offerings are provided for high-speed internet, video service, phone, and security service
- Employee Referral Bonuses
- Exclusive Entertainment Discounts/Perks
Hotwire provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
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