Job Description
Job DescriptionWe are looking for an experienced Workplace Experience Coordinator to join our team in Toms River, New Jersey. This is a contract position where you will play a key role in ensuring the smooth operation of office services and delivering outstanding customer service to employees and guests. The role requires strong attention to detail and organizational skills, as you will be working in a formal, onsite environment five days a week.
Responsibilities:
• Manage office supplies and ensure the workspace remains organized and well-stocked.
• Welcome guests with a friendly and attentive attitude, acting as the first point of contact for visitors.
• Process invoices and reconcile credit card expenses with precision and attention to detail.
• Coordinate parking validations promptly, ensuring smooth experiences for visitors.
• Utilize Microsoft Office Suite to handle administrative tasks efficiently.
• Order and manage deliveries, such as Instacart, to maintain office inventory.
• Maintain appropriate dress standards and contribute to the overall organized environment.
• Assist with expense reporting and vendor management.
• Support onboarding processes for new hires and ensure compliance with office procedures.
• Maintain clear communication with team members and external suppliers to address concerns or complaints effectively.• Minimum of 2 years of experience in a client-facing, detail-oriented role, such as receptionist or administrative assistant.
• High school diploma is required; an associate or bachelor’s degree is preferred.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Excellent communication skills and a detail-oriented attitude are essential.
• Strong attention to detail and dependability in handling administrative tasks.
• Experience working in a structured, detail-oriented environment.
• Customer service skills with the ability to address inquiries and resolve issues promptly.
• Ability to adhere to dress codes and maintain a neat and well-groomed appearance.