Job Description
Job Description
Job Summary
- Perform administrative, basic accounting, and clerical tasks related to the day-to-day business operations of the company.
- Serve as company receptionist, answering phones and greeting visitors.
Job Accountabilities
- Match invoices to purchase orders and verify the accuracy of payable amounts.
- Assure accurate invoice entry into ERP.
- Assist with accounting records and ledgers by reconciling statements and transactions.
- Maintain accounts payable filing system, including open, current, and archived files.
- Compile weekly accounts payable reports at the request of the supervisor.
- Respond to vendor payment status inquiries.
- Answer company phones pleasantly and professionally, screen solicitors, route calls to the appropriate extension, and take messages as necessary.
- Greet visitors pleasantly and professionally, summoning the requested party.
- Process and distribute incoming company mail.
- Monitor security cameras and alert appropriate personnel of suspicious activity.
- Assist administrative staff members such as filing and data entry.
- Perform other related duties as assigned or requested.
Job Qualifications
- Minimum Education: High School Diploma or equivalent.
- Minimum Experience: 1 Year.
- Preferred Experience: 2 years, or equivalent combination of education and experience.
- Knowledge of general accounting and clerical procedures.
Required Skills/Abilities
- Must be proficient in Microsoft Office Suite and related programs.
- Excellent organizational skills and attention to detail.
- Ability to maintain confidential and meticulous records.
- Excellent verbal and written communication skills in English and Spanish
- Excellent interpersonal and customer service skills
- Basic understanding of clerical procedures and systems, such as recordkeeping and filing.
- Ability to work independently.
Physical Demands
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds (lbs.) at a time.
Work Environment
- Exposure to moving mechanical parts.
- Exposure to fumes or airborne particles.
- Protective clothing is required when entering the production area, including closed-toe shoes, protective eyewear
8 AM-5 PM
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