Job Description
Job Description***This is NOT a remote position.
The Staff Accountant will report to the CEO of the company with a dotted line to the VP and the Business Manager.
Position Overview
We are seeking a highly skilled and detail-oriented Staff Accountant to oversee all aspects of Accounts Receivable (AR) and Accounts Payable (AP) while managing day-to-day office operations. The ideal candidate will have a minimum of 5 years of professional bookkeeping experience, be an expert in QuickBooks, possess strong Excel skills, and have proven ability to manage multiple priorities effectively. This role requires a proactive, organized professional who can ensure accurate financial records.
In addition to day-to-day management, this role will also be responsible for developing, implementing, and revising policies and procedures for accounting functions to ensure efficiency, compliance, and consistency.
Key Responsibilities
Accounting & Bookkeeping
- Manage all aspects of AR and AP, including invoicing, collections, bill payments, and expense tracking.
- Maintain accurate and up-to-date financial records in QuickBooks.
- Reconcile bank accounts, credit card statements, and other financial accounts.
- Prepare and maintain financial reports, aging summaries, and cash flow projections.
- Collaborate with management and external accountants to support monthly, quarterly, and year-end closing.
- Ensure compliance with internal policies and relevant accounting regulations.
- Develop, implement, and update accounting policies and procedures to improve accuracy, efficiency, and internal controls.
- Oversee vendor relationships and monitoring performance.
Qualifications
- Minimum 5 years of professional bookkeeping experience.
- Expert proficiency in QuickBooks (Online and/or Desktop).
- Advanced skills in Microsoft Excel (pivot tables, formulas, data analysis).
- Strong knowledge of AR and AP processes and accounting best practices.
- Experience developing and implementing operational policies and procedures.
- Experience managing vendors and overseeing office operations.
- Highly organized, detail-oriented, and capable of meeting deadlines.
- Strong communication skills, both written and verbal.
- Ability to handle confidential information with discretion.
Preferred Skills
- Experience with other accounting or ERP systems.
- Background in working with small to mid-sized businesses.
- Ability to troubleshoot and resolve office equipment or vendor-related issues.
Benefits:
- Salary starting at $70,000.00 annually
- Bonus eligibility; up to 20%
- Health, Vision and Dental plans
- Safe Harbor 401K Plan with up to 4% Matching
- Life Insurance
- Parental Leave
- Vacation and PTO plans
- Paid Parking
- Monthly Team Lunch
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