Job Description
Job Description
We are looking for a detail-oriented Office Administrator to oversee daily operations, bookkeeping and administrative tasks in our West Palm Beach, Florida office. This role requires a strong background in bookkeeping, payroll, and office administration, along with excellent organizational and multitasking abilities. The ideal candidate will play a key role in ensuring smooth office functions and supporting various business processes.
Responsibilities:
• Manage accounts payable and receivable, including processing invoices and performing bank deposit runs.
• Coordinate biweekly payroll processes, ensuring compliance with tax regulations and managing deductions such as 401K contributions and child support.
• Handle monthly customer billing and ensure timely distribution of invoices.
• Oversee timesheet administration and review submissions every Monday.
• Facilitate electronic filing of documents, including proposals, tax records, equipment lists, fleet information, and insurance policies.
• Administer new project setup, including creating folders, updating job lists, and managing pay requisitions.
• Organize supply orders and maintain inventory for office needs.
• Manage insurance renewals for corporate and vehicle policies, as well as certificates of insurance for customers.
• Arrange travel accommodations for crew members as required.
• Support new employee administration processes, including onboarding and documentation.
• Minimum of 3 years of experience in office administration or a similar role.
• Proficiency in QuickBooks, Excel, and Outlook.
• Strong skills in bookkeeping, including accounts payable and receivable.
• Familiarity with payroll processes and benefits administration.
• Ability to manage electronic filing systems and organize documents efficiently.
• Excellent attention to detail and organizational skills.
• Effective communication skills for interacting with team members and external stakeholders.
• Knowledge of insurance policies and travel arrangements is a plus.