Job Description
Job Description
Job Purpose:
The Human Resources Assistant will perform administrative tasks and services to support effective and efficient operations of the organization’s human resources department.
Job Duties:
- Maintains accurate and up-to-date human resource files, records, and documentation.
- Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
- Maintains the integrity and confidentiality of human resource files and records.
- Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
- Provides clerical support to the HR department.
- May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
- Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
- Complies with federal, state, and local legal requirements by studying existing and new legislation; anticipating legislation; enforcing adherence to requirements; advising management on needed actions.
- Recruiting of potential new hires
- Perform other clerical duties such as filing, copying, transcribing and faxing
- Conducts or assists with new hire orientation.
- Process paperwork for new employees and enter employee information into the payroll system
- Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, and holiday parties.
- Performs other duties as assigned.
Job Qualifications:
- High school diploma or GED required
- AS/BS college degree (preferred)
- Excellent verbal and written communication skills.
- Interpersonal, good problem-solving, strong people skills
- Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
- Excellent organizational skills and attention to detail.
- Proficient with Microsoft Office Suite or related software.
- Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.
Physical Requirements/ Work Environment:
- While performing the duties of this job, the employee is regularly required to stand, walk, sit and talk or hear, both in person and by telephone.
- Requires using hands to handle, control or lift objects with a strong grip