Job Description
Job DescriptionDescription:
Overall:
Our Longwood, FL-based landscape architecture and planning firm is seeking a detail-oriented and experienced project accountant who possesses excellent communication, interpersonal, analytical, and organizational skills. This role is responsible for managing the health of projects from initiation through completion in close collaboration with Project Managers to ensure the successful planning, execution, and financial management of projects. This role ensures accurate project administration and management, budgeting, timely billing, effective cost control, and clear project financial reporting. The Project Accountant also works closely with principals and the accounting team to support informed decision-making and maintain project profitability, and requires a blend of project management expertise, financial acumen, and strong interpersonal skills.
Dix. Hite provides leadership in design, planning, and landscape architecture, with special expertise in sustainable mixed-use, transportation and trails, parks and public space, multifamily development, and master planned communities.
Dix Hite + Partners is an equal opportunity employer and encourages applications from individuals of all backgrounds.
Responsibilities:
Overall
- Dix. Hite provides leadership in design, planning, and landscape architecture, with special expertise in sustainable mixed-use, transportation and trails, parks and public space, multifamily development, and master planned communities.
- Facilitate communication among project stakeholders, project team members, consultants, and clients
Contract Review and Administration
- Review proposals/contracts prepared by project managers to understand project budgets, insurance requirements, and subconsultant needs, including unique terms and conditions, or special invoice requirements. Support proposal preparation as needed
- Prepare subconsultant contracts in collaboration with project managers
- Manage and monitor certificates of insurance for clients and subconsultants with the accounting team support
Project Financial Management
- Set up new projects in the firm’s project management and accounting systems, ensuring accuracy in fee structures, phases, labor categories, and billing terms
- Assist project managers in developing, monitoring, and updating project budgets and forecasts, as needed.
- Track project progress against budgets, workplans, and contract terms, identifying and communicating variances
Billing & Revenue Management
- Prepare and process monthly client invoices, including progress billing, hourly billing, reimbursables, and consultant pass-throughs, with accounting team support
- Verify billable rates, contract compliance, and backup documentation
- Sub-consultant pay-when-paid review, sub invoice management
- Coordinate with project managers and principals to finalize invoice narratives and status reports, and ensure timely submission
- Manage and report on accounts receivable, including supporting project managers and principals with collections activities and tracking, with the accounting team support
Cost Control & Analysis
- Monitor labor charges, consultant invoices, and reimbursable expenses to ensure alignment with project budgets and contract terms
- Lead project manager/supervisor review of timesheets and expense reports for proper project coding
Why Dix.Hite: We care deeply about our people, our environment, and the communities in which we work. We strive for cohesion between our work and our team members' lives beyond the practice, as we know it’s our people who bring this ethos to life.
Benefits:
- Competitive Pay – Dix. Hite is committed to market-leading pay
- Comprehensive benefits package including health, vision, dental, Long-Term and Short-Term Disability Insurance, Life Insurance, and a Flexible Benefit Account
- 401(k) company contribution of 3% regardless of the employee’s contribution
- Flexible Work Options, including a Hybrid Schedule (3 days in the office) after learning the role
- Opportunity to participate in our Employee Stock Ownership Plan (ESOP)
- Dix. Hite provides additional opportunities for professional and personal growth and learning, including annual personalized individual development plans.
- In addition to our competitive PTO policy, Dix. Hite provides 10 paid holidays (including one floating holiday) and an end-of-year office closure that provides up to 4 additional paid days.
Requirements:
Experience / Skills Required:
- 5+ years in a Project Accounting role, preferably in A/E firms.
- Bachelor’s in Accounting, Finance, or Business Administration, or a related discipline.
- Attention to detail and accuracy, strong analytical skills, and the ability to manage multiple deadlines
- Excellent communication, interpersonal, and organizational skills
- Strong understanding of project workflows in a design studio environment
- Ability to professionally represent the firm in interactions with employees, clients, and vendors, utilizing cooperation, negotiation, and amicable conflict resolution
- Self-motivated and innovative with a strong work ethic, thirst for knowledge, drive for skill advancement, professional demeanor, and a team-first mentality
- Software: proficient in MS Office and Deltek Ajera (or similar ERP)
- Proficient in MS Office (emphasis on Excel and Outlook), Project Management software experience required (e.g., Deltek Ajera), comfort navigating multiple database programs & websites simultaneously.
- Effective time management practices, including the ability to task switch while maintaining attention to detail
- Aligned with our core values of Empowerment, Passion, Integrity, Creativity, and Collaboration (EPICC!)
Experience Preferred:
- Working Knowledge of Deltek Ajera
- Project management certification (PMP, PSMJ PM Bootcamp)
- A/E Firm experience
- Familiarity with DOT (Dept of Transportation) contracts