Job Description
Job DescriptionBenefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Job Summary:
We are seeking a full-time highly organized and adaptable Administrative Assistant to support day-to-day operations. This role requires strong communication, time management, and problem-solving skills, along with the ability to multitask in a fast-paced environment.
Key Responsibilities:
- Office Support: Ensure the Executive Director and staff have necessary resources and supplies to meet organizational goals.
- File & Document Management: Maintain organized office and Board records; draft, transcribe, and prepare correspondence and reports.
- Team Oversight: Provide clear instructions, prioritize tasks effectively, and demonstrate supervisory and managerial capability.
- Communication & Technical Skills: Apply strong spelling, writing, and computer skills in daily tasks.
- Information Management: Efficiently gather, process, store, and retrieve various types of information.
Key Skills:
- Communication: Excellent verbal and written communication for working with internal teams and external clients.
- Organization: Ability to manage schedules, prioritize tasks, and keep records organized.
- Technical Proficiency: Skilled in Microsoft Office (Word, Excel, PowerPoint), email systems, and calendar tools.
- Interpersonal Abilities: Strong relationship-building and customer service skills.
- Flexibility: Comfortable adjusting to shifting priorities and deadlines.
- Attention to Detail: Accuracy in data entry and document preparation.
- Time Management: Efficiently manage workload and meet deadlines.
- Problem Solving: Capable of identifying issues and implementing effective solutions.
Qualifications:
- Education: High School Diploma or GED required; Associates or Bachelors degree in Business, Education, or Communications preferred.
- Experience: Previous administrative, clerical, or customer service experience is a plus. Familiarity with data entry, scheduling, and handling correspondence is highly valued.
- Industry Knowledge: Must have knowledge or experience working with a non-profit organization.