Job Description
Job Description
We are seeking an Administrative Assistant to support our comprehensive mental health clinic, which includes Conventional Psychological and Neuropsychological Services. Our licensed team works in schools, rehabilitation centers, and client residences.
1. Job Title
Administrative Assistant
2. Employment Type
Full-time, direct-hire (eligible for basic company benefits such as paid vacation; no health insurance offered)
3. Reporting Structure
· Reports to: Administrator, Clinical and Administrative Director, and Clinical Director/CEO
· Works closely with: Administrative Team, Reception, Clinical Staff
4. Primary Responsibilities
· Manage scheduling, calendars, and appointments
· Answer phones and handle email correspondence
· Support billing, authorizations, and insurance paperwork
· Maintain organized filing systems (electronic and physical)
· Assist with data entry (e.g., supervision, billing, documentation)
· Coordinate with clinicians and staff for operational needs
· Prepare reports, forms, and other documentation as needed
· Provide customer service and general office support
· Support marketing activities as assigned
5. Required Qualifications
· High school diploma required; Associate’s or Bachelor’s preferred
· Minimum 3 years of administrative experience (healthcare/ABA/mental health a plus)
· Proficiency with Microsoft Office, Google Workspace, and preferably CentralReach
· Strong organizational and multitasking skills
· Professional communication (verbal and written)
· Bilingual (English/Spanish) required
6. Desired Qualities
· Dependable, proactive, detail-oriented
· Comfortable in a fast-paced clinical environment
· Able to work well under stress
· Team player with strong problem-solving skills
· Demonstrates confidentiality and professionalism
7. Work Schedule & Location
· Location: Coral Gables, FL 33134
· Hours: Mon–Thurs, 8:00 AM–4:30 PM; Fri, 8:00 AM–2:00 PM
8. Compensation & Benefits
· Salary Range: $45,760–$47,840 annually ($22–$23/hour) DOE
· Benefits: 10 paid vacation days, PTO, approved holidays (no health insurance)
· Annual salary increase may apply