Executive Administrative Assistant

United National Closeout Stores, Inc.

Fort Lauderdale, FL, USA

Published: 6/14/2022

Full Time

Job Description

We are seeking a highly skilled and detail-oriented Executive Assistant to provide comprehensive administrative support to our executive leadership team. This individual will play a pivotal role in ensuring the efficiency and effectiveness of executive operations, handling complex scheduling, communications, and sensitive information with professionalism and discretion.

The ideal candidate will bring a strong blend of strategic thinking, operational excellence, and a proactive mindset. Exceptional organizational abilities, superior communication skills, and a polished, professional demeanor are essential.

Key Responsibilities

Executive Support: Manage and maintain complex calendars, coordinate meetings, and handle logistics for travel arrangements, conferences, and events.
Communication Management: Act as a liaison between the executive and internal/external stakeholders; manage and draft correspondence, presentations, and reports.
Project Coordination: Assist with tracking key projects and initiatives, ensuring timely follow-ups and deliverables.
Document Management: Prepare, proofread, and edit sensitive documents with the utmost attention to detail.
Meeting Preparation: Coordinate agendas, take accurate meeting minutes, and ensure action items are followed up and completed.
Confidentiality: Handle confidential and sensitive information with integrity and discretion at all times.
Office Operations: Support office management tasks as needed, including vendor coordination, supply management, and special administrative projects.

Qualifications

Bachelor’s degree in Business Administration, Communications, or related field; advanced degree or certifications (e.g., CAP, PMP) a plus.
5+ years of experience in an executive assistant or senior administrative support role, preferably in a fast-paced, high-growth environment.
Proven track record of managing multiple priorities with precision and grace under pressure.
Exceptional attention to detail and accuracy in all tasks.
High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Google Workspace, Slack, Zoom).
Outstanding written and verbal communication skills.
Ability to anticipate needs, think critically, and offer solutions proactively.
Strong interpersonal skills and the ability to build trusted relationships at all levels of the organization.

Preferred Attributes

Experience working with C-level executives.
Familiarity with executive-level reporting tools and software.
High degree of emotional intelligence, adaptability, and resilience.
Demonstrated ability to handle changing priorities in a dynamic environment.

Why Join Us?

We offer a dynamic and inclusive workplace where innovation and collaboration are at the forefront. As a key member of our team, you’ll have the opportunity to work closely with senior leadership and make a significant impact on the organization’s success.

Company DescriptionUNCS is a distributor specializing in manufacturer closeouts and overruns. Originally founded as United National Closeout Stores and having done business as United National Consumer Suppliers during its seven year history; UNCS has emerged as a leading distributor to many of the world’s biggest names in retail. By focusing on the specific needs of the retail customer in an ever-increasingly challenging market, UNCS is able to source and deliver product at the right price, at the right time, and with the delivery specifications requested by the customer. This leads UNCS employees to their favorite question, “What can we do for you?”\t

Each retailer in today’s market needs different preparations done to their merchandise in order to remain competitive. One of the reasons so many customers keep coming back to UNCS is that the UNCS family gets to know these preparations and executes on them. The purchasing and sales teams develop one on one relationships with their vendors and customers. The logistics team pores through the routing and vendor manuals to ensure complete compliance with a customer’s needs. Need something special on a particular order? No problem! UNCS is happy to help. \t

UNCS is headquartered in sunny Fort Lauderdale, Florida near the scenic Atlantic Ocean and just north of Port Everglades. The company has two satellite offices located in Chicago and Minnesota and utilizes a network of warehouses spanning the United States. UNCS works with vendors and customers in the 48 contiguous states, Mexico, Canada, the European Union and the Caribbean and is constantly looking to expand its horizons. \t

UNCS is an active community partner; UNCS works with several locate non-profits to benefit South Florida families. Major partnerships are currently with the Make-a-Wish Foundation and Broward House. President Brett Rose sits on the board of directors of the Make-a-Wish Foundation.

Company Description

UNCS is a distributor specializing in manufacturer closeouts and overruns. Originally founded as United National Closeout Stores and having done business as United National Consumer Suppliers during its seven year history; UNCS has emerged as a leading distributor to many of the world’s biggest names in retail. By focusing on the specific needs of the retail customer in an ever-increasingly challenging market, UNCS is able to source and deliver product at the right price, at the right time, and with the delivery specifications requested by the customer. This leads UNCS employees to their favorite question, “What can we do for you?”\t\r\n\r\nEach retailer in today’s market needs different preparations done to their merchandise in order to remain competitive. One of the reasons so many customers keep coming back to UNCS is that the UNCS family gets to know these preparations and executes on them. The purchasing and sales teams develop one on one relationships with their vendors and customers. The logistics team pores through the routing and vendor manuals to ensure complete compliance with a customer’s needs. Need something special on a particular order? No problem! UNCS is happy to help. \t\r\n\r\nUNCS is headquartered in sunny Fort Lauderdale, Florida near the scenic Atlantic Ocean and just north of Port Everglades. The company has two satellite offices located in Chicago and Minnesota and utilizes a network of warehouses spanning the United States. UNCS works with vendors and customers in the 48 contiguous states, Mexico, Canada, the European Union and the Caribbean and is constantly looking to expand its horizons. \t\r\n\r\nUNCS is an active community partner; UNCS works with several locate non-profits to benefit South Florida families. Major partnerships are currently with the Make-a-Wish Foundation and Broward House. President Brett Rose sits on the board of directors of the Make-a-Wish Foundation.