Job Description
Job DescriptionMancan Staffing Agency is looking for an Administrative Assistant for company on the east side of Naples.
Temporary assignment - 3 to 5 week assignment
Full time: 8:30am to 5:00 pm
Monday, Tuesday, Thursday, Friday & Saturday
Hourly rate: $24 per hour
Must have experience
Description
Job Overview:
As an Administrative Assistant, youll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.
Your Responsibilities:
Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations and new hires.
Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner.
Maintains, updates and coordinates resident information in computer database at a minimum on a monthly basis. Generates and provides this information to the Property Manager, Board of Directors and valet desk.
Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures.
Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve.
Keeps packages updated with new memos and policies as required.
Follows safety procedures and maintains a safe work environment.
Other duties as required.
Create a red carpet experience for members
Update Member profiles, vehicle information
Help members with website access, resetting passwords or gaining access to receive communication from the association.
Answer/clear emails and voicemails everyday.
Skills & Qualifications:
Associates degree with concentration in business preferred, or equivalent combination of education and experience.
Three (3) to Five (5) plus years of related work experience.
Computer literacy: Intermediate proficiency in Microsoft Windows software.
Must possess strong administrative background.
Strong working knowledge of customer service principles and practices.
Excellent interpersonal, office management and communications skills.
Self-starter with excellent communication, interpersonal and customer service and telephone skills.
Physical Requirements:
Physical demands include ability to lift up to 50 lbs.
Standing, sitting, walking and occasional climbing.
Required to work at a personal computer for extended periods of time.
Talking on the phone for extended periods of time.
Ability to detect auditory and/or visual emergency alarms.
Ability to work extended/flexible hours, weekend, and attend Board meetings as required.
Driving when necessary.
Mancan, 3620 Tamiami Trail N, naples 34103
239-434-5226
Please call to schedule an interview 239-434-5226
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