PURCHASING MANAGER

Job Description

Job DescriptionDescription:

Saez Distributors is one South Florida’s leading distributors of Air Conditioning & Refrigeration, equipment and supplies. We are currently seeking a Purchasing Coordinator. We pride ourselves on providing high-quality HVAC products and exceptional customer service to our clients. As we continue to grow, we seek talented individuals to join our team and contribute to our success.

Job Overview:

The Purchasing Manager at Saez Distributors will oversee the company's procurement activities, ensuring the supply chain is efficient and cost-effective. The role involves managing vendor relationships, negotiating contracts, and maintaining accurate records of all purchasing activities. The Purchasing Manager will play a key role in inventory management, quality control, and aligning purchasing strategies with the company's overall objectives.

Duties & Responsibilities:

Vendor Management:

• Develop and maintain relationships with suppliers.
• Evaluate vendor performance and negotiate contracts and pricing agreements.
• Ensure suppliers meet quality, delivery, and service requirements.
• Conduct vendor lead time and performance inquiries.
• Organize and keep vendor catalogs, promotional flyers, and yearly price sheet updates.

Procurement Strategy:

• Develop and implement purchasing strategies that align with the company’s goals.
• Forecast demand and manage inventory levels to minimize stockouts and overstock situations.
• Identify and assess potential suppliers and manage sourcing activities.
• Create and maintain, Vendor Contract Profiles, Vendor Price Sheets, Promotional Price Sheets.
• Defining Normal vs. Regional price sheets. Setting up vendor price sheet headers & masters.
• Manually Input or upload Pricing from a Flat File (excel). Review fast moving commodity item price sheets on a weekly basis.
• Work with Territory Sales Managers to add their respective customers to Vendor Contract Profiles.
• Create Promotional Price Masters and Detail Profiles.
• Request new product samples and work with management and sales team to provide feedback.
• Informing sales team of upcoming price increases, product changes, and promotions

Purchase Order Management:

• Oversee the creation and management of purchase orders, ensuring accuracy and timeliness.
• Maintain and update ETA dates for purchase orders.
• Run various reports to aid in managing purchase orders and vendors (e.g., Recommended Order reports, stock backorder fillable by branch/vendor, non-stock backorder fillable, receiving report log, incomplete directs).
• Generate quarterly and annual purchase reports for minimum spend and buying group compliance.
• Using system generated recommended order reports (RORs) to create Purchase Orders.
• Process purchase orders for replenishment, backorders, and special-order items.
• Manual Purchase Order Creation for special order items and direct order POs.
• Implement consistent order consolidation processes to meet vendor minimum freight requirements and/or vendor order minimum quantities.
• Purchase order maintenance and follow-up with vendors regarding lead times, short shipments, incorrect product shipment, damaged products, credits, and requesting replacements for missing items.
• Handing the RMA process including coordinating freight shipments back to manufacturers.

Inventory Management:

• Work closely with branch managers, warehouse personnel, and inventory teams to ensure optimal stock levels.
• Coordinate with other departments to ensure alignment on inventory needs and purchasing activities.
• Using Excel SQL reports to analyze inventory velocity, monthly sales volumes, and monthly inventory average values.
• Update current purchasing and counter books.
• Creating and managing transfers between branches to allocate adequate inventory.
• Creating new product SKUs, retiring old product SKUs, tagging products as superseded.
• Creating associated product links to help sales team with upselling.

Compliance and Reporting:

• Ensure compliance with all regulatory requirements and company policies.
• Maintain accurate records of all procurement activities.
• Prepare and present regular reports on purchasing activities, vendor performance, and cost savings.

Requirements:

Qualifications:

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field preferred.
• Minimum of 2 years of experience in purchasing or supply chain management, preferably in the HVAC or similar industry.
• Proven experience in vendor negotiation and contract management.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Proficiency in procurement software and Microsoft Office Suite.
• Proficient in Using Dropbox to Save Files Securely, Share Folders, Share Large Files, Request Files.
• Using Google Apps for Work (Gmail, Google Sheets, Google Docs, Google Forms) to send emails, create documents, create forms, collect form responses.
• Advanced Excel skills, including the ability to create complex spreadsheets, use advanced formulas, and generate detailed reports.
• Knowledge of HVAC products and market trends is a plus.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Must be able to lift and handle items weighing up to 50 pounds on an occasional basis.
• Must be able to work with a minimum amount of supervision.

Working Conditions:

• Office environment with occasional visits to supplier sites and company warehouses.
• Full-time position with standard working hours; may require additional hours during peak periods.

Job Type: Full-time

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Purchasing: 2 years (Required)

Language:

• English (Required)
• Spanish (Preferred)

Ability to Commute:

• Miami, FL 33122 (Required)