Job Description
Commercial Real Estate/Private Equity Executive Assistant Needed in Boca Raton to support three executives at a Privately held Commercial Real Estate Developer
Position Summary
We are seeking a highly organized and proactive Executive Assistant to provide direct support to the COO, CEO, and CIO. This individual will manage a wide range of business and personal responsibilities, with a primary focus on scheduling, travel coordination, and day-to-day organizational needs. The ideal candidate will be resourceful, discreet, and able to thrive in a fast-paced, entrepreneurial environment.
Responsibilities
- Manage complex and dynamic calendars for three executives, including scheduling internal and external meetings.
- Coordinate business and personal travel arrangements (air, hotel, car, itineraries) ensuring smooth logistics.
- Handle expense reporting, receipts, and reimbursements in a timely manner.
- Assist with personal tasks and errands as needed, maintaining confidentiality at all times.
- Act as the first point of contact for calls, emails, and inquiries, exercising judgment in prioritization.
- Prepare meeting materials, agendas, and follow-up tasks when required.
- Maintain organization of files, contacts, and key documents.
- Support ad hoc business and personal projects as assigned.
Qualifications
- Proven experience as a Personal Assistant, Executive Assistant, or similar support role.
- Strong organizational and time-management skills with ability to handle multiple priorities.
- Excellent communication and interpersonal skills.
- Proficiency with Microsoft Office Suite, Outlook, and travel booking platforms.
- High level of discretion, professionalism, and trustworthiness.
- Flexibility to adapt to changing schedules and responsibilities.
Preferred
- Prior experience supporting multiple senior executives simultaneously.
- Background in real estate, private equity, or entrepreneurial environments.