Administrative Construction Project Manager

Job Description

Key Responsibilities

• Manage all site administrative documentation — create, collect, scan, file, and maintain accurate records.
• Organize and maintain both digital and physical filing systems to ensure easy access to project materials.
• Prepare reports, logs, and trackers as directed by project leadership.
• Assist with scheduling, call coordination, and meeting minutes.
• Support daily office operations within the site trailer, including supplies, mail, and visitor management.
• Coordinate document routing and approvals with project leaders and team members.
• Provide general administrative support and handle ad-hoc tasks to maintain smooth project operations.

Qualifications

• Previous administrative or office experience required; construction industry experience a plus but not necessary.
• Comfortable working in a dynamic construction site or trailer environment.
• Exceptional attention to detail, organization, and follow-through.
• Proficient in Microsoft Office Suite and/or Google Workspace; familiar with basic office equipment (scanners, printers).
• Reliable, adaptable, and willing to assist with occasional weekend or overtime needs.
• Strong communication and interpersonal skills for working with both field and office personnel.