Job Description
Job Description
About Our Firm
At the Law Offices of Jaime A. Aird, we fight hard for the people who need it most. Whether you’ve been injured, are facing criminal charges, or need help navigating the immigration system, our team delivers strong legal representation with compassion, integrity, and results. We believe in people—not case numbers—and we go the extra mile for every client.
We’re looking for an organized, people-first Office Manager to keep our operations running smoothly. You’ll own facilities, admin workflows, vendor coordination, and day-to-day support for a team.
Key Responsibilities
- Oversee daily office functions to ensure smooth workflow
- Maintain and organize legal files (both physical and electronic) according to compliance and confidentiality requirements
- Manage the law office calendar, including court dates, client meetings, and deadlines
- Draft, proofread, and format correspondence, contracts, and other legal documents
- Monitor office supply inventory and place orders as needed
- Serve as a point of contact for clients, attorneys, and court personnel
- Schedule consultations, depositions, mediations, and hearings
- Ensure client intake process is followed, including gathering necessary documentation
- Maintain case management systems and update matter statuses regularly
- Coordinate with legal staff to meet filing deadlines and compliance standards
- Reconcile trust accounts and maintain accurate financial records in compliance with state bar requirements
- Approve and process vendor invoices
- Ensure all legal documents are filed within statutory deadlines
- Maintain compliance with court rules, bar association requirements, and data privacy regulations
Qualifications
- 3–5+ years in office management, admin leadership, or operations.
- Proven vendor management and basic budgeting/PO experience.
- Tech-savvy with Google Workspace/Microsoft 365; bonus: ADP/HRIS
- Polished written/verbal communication; able to handle confidential information.
- Strength in prioritization, follow-through, and calm under pressure.
Work Environment & Physical Requirements
- On-site role with frequent walking, occasional lifting up to 25 lbs, and meeting/event setup.
- Typical hours [M–F, 8:00–5:00] with occasional early/late support for events.
Compensation & Benefits
- Benefits: Medical
Why Work With Us?
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Competitive pay
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Supportive team environment
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Opportunities to grow in the legal field
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Meaningful, mission-driven work
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Paid holidays, PTO, and potential for advancement
Company DescriptionThe Law Offices of Jaime A. Aird, P.A. is a boutique law firm based in Fort Lauderdale, Florida, specializing in criminal defense, immigration, and personal injury law. Founded by attorney Jaime A. Aird, a former prosecutor with experience in the West Palm Beach and Miami-Dade State Attorney’s Offices, the firm leverages his prosecutorial background to provide robust defense strategies for clients.
Company Description
The Law Offices of Jaime A. Aird, P.A. is a boutique law firm based in Fort Lauderdale, Florida, specializing in criminal defense, immigration, and personal injury law. Founded by attorney Jaime A. Aird, a former prosecutor with experience in the West Palm Beach and Miami-Dade State Attorney’s Offices, the firm leverages his prosecutorial background to provide robust defense strategies for clients.