Job Description
Job Description
We are seeking a highly organized and detail-oriented Junior Staff Accountant with expertise in both multi-state sales tax and general state compliance filings. The ideal candidate will be a proactive problem-solver with a strong understanding of the regulations required to keep a multi-state business in good standing.
POSITION ACCOUNTABILITIES: (results expected to achieve)
Financial Accuracy and Integrity
Timely and Accurate Sales Tax and Regulatory Compliance
Financial Record Management
Process Improvement and Efficiency
KEY RESPONSIBILITIES: (tasks to achieve the accountabilities)
- File and remit multi-state sales tax returns accurately and on time.
- Stay current on sales tax regulations, rates, and filing deadlines for each state where the company has a nexus.
- Respond to sales tax inquiries and resolve discrepancies with state tax authorities.
- Manage and optimize Avalara sales tax compliance software.
- Manage and file annual reports, biennial statements, and other required corporate filings for all states where the company is registered.
- Track and maintain state-specific business licenses and permits, ensuring timely renewals and compliance.
- Maintain an organized calendar of all state-level filing deadlines to ensure all submissions are completed accurately and on time.
- Keep up to date on changes to state regulations that could impact the company's registration or reporting requirements.
- Assist in the foreign qualification process as the business expands into new states.
- Prepare and file personal property tax returns with relevant local taxing authorities (counties, municipalities).
- Respond to personal property tax assessment notices and assist with any related audits.
- General accounting functions, including assisting with accounts payable and accounts receivable
- Communicate with vendors, customers, and state authorities as needed.
- Provide administrative support to the management team.
- Assist with month-end and year-end close processes.
EXPERIENCE:
- Experience with multi-state sales and property tax filings and state-level business compliance filings (e.g., annual reports).
- Proficiency with NetSuite accounting software or similar ERP systems preferred
SKILLS:
- Exceptional attention to detail and a high level of accuracy.
- Strong organizational and time-management skills with the ability to manage multiple deadlines.
- Excellent analytical and problem-solving abilities.
- Proficiency in Microsoft Office Suite, especially Excel.
- Excellent written and verbal communication skills.
- Ability to work independently and collaboratively within a team.
EDUCATION:
- Associate's or Bachelor's degree in Accounting, Finance, or a related field is preferred.
- Bookkeeping or accounting certification is a plus.
OTHER QUALIFICATIONS (all required to qualify):
Commitment to upholding our Company’s Core Values:
Keep Your Word
Care for Your Colleagues
Do Things Right the First Time
Exceed Customer Expectations
Think Like an Owner
OTHER DUTIES:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities and activities may change or expand based on the company’s requirements.
Employee Benefits Include:
- Numerous insurance options, including Health, Dental and Vision Coverage
- Matching 401k plan (up to a 4% match)
- Paid Time Off
- Sick Time
- Paid Holidays (to include a floating holiday)
- Employee Stock Ownership Plan (ESOP)
We are proud to be an Employee-Owned Company
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