Job Description
Job Description
Company: Multi-Location Pizza Chain
Location: South Florida (Hybrid / Remote with occasional on-site visits)
Hours: 15–25 hours per week
Reports to: Owner / Outsourced CFO
Position Overview
We are seeking a detail-oriented, reliable Part-Time Bookkeeper or Senior Accountant to manage day-to-day accounting operations for a fast-growing, multi-location pizza group. The ideal candidate has restaurant accounting experience, thrives in a fast-paced environment, and is comfortable owning the full cycle of accounting with a high level of accuracy and independence.
This role will support 3–6 store locations and will be responsible for maintaining clean, timely, and GAAP-aligned financials each month.
Key Responsibilities
Daily & Weekly Accounting
-
Download, reconcile, and review Toast POS sales data, deposits, discounts, comps, voids, and tips.
-
Reconcile merchant services deposits and cash over/short by store.
-
Monitor restaurant-level cash and bank activity.
-
Process vendor bills via AP workflows
-
Review and classify credit card transactions weekly.
-
Maintain vendor W-9s, COIs, and support vendor compliance.
Month-End Close (Core Responsibility)
-
Prepare monthly reconciliations for:
-
Bank & credit card accounts
-
Sales reports vs deposits
-
Payroll clearing accounts
-
Gift cards / house accounts
-
Inventory & COGS adjustments
-
Fixed assets & depreciation
-
-
Book monthly journal entries including:
-
Accruals & prepaids
-
Sales tax payable
-
Intercompany allocations for shared labor or overhead
-
-
Generate clean P&Ls by location and consolidated.
-
Identify store-level variances and flag anomalies (labor %, COGS, void trends, etc.).
Restaurant-Specific Responsibilities
-
Maintain recipe-level or category-level COGS frameworks.
-
Support monthly inventory counts and usage reports.
-
Review payroll for:
-
Tip compliance
-
Over/under punches
-
Missing managers approvals
-
-
Assist with Menu Engineering / Food Cost analytics (optional but preferred).
Reporting & Analytics
-
Produce:
-
Weekly Flash Reports
-
Store-level P&L summaries
-
-
Support leadership with data exports, dashboards, or KPI tracking.
Compliance & Controls
-
Maintain centralized AP policies and approval workflows.
-
Ensure accurate and timely filing of monthly sales tax (FL & other states).
-
Maintain GAAP-aligned books with audit-ready documentation.
Required Skills & Tools
Software Experience
-
QuickBooks Online (mandatory)
-
Toast POS (highly preferred)
-
Excel or Google Sheets (strong skills required)
Technical Skill Set
-
Strong understanding of:
-
Multi-location / class-level accounting
-
Restaurant COGS structure
-
Bank and POS reconciliations
-
Cash vs accrual accounting
-
-
Ability to work independently and meet predictable closing deadlines.
Preferred Qualifications
-
Prior experience as a bookkeeper or senior accountant in restaurants, hospitality, retail, or multi-unit operations.
-
Experience with:
-
Payroll processing
-
Sales tax filings
-
Inventory management frameworks
-
Intercompany accounting
-
-
Strong analytical skills—comfortable identifying trends in food cost, labor cost, or ops KPIs.
Compensation
-
Hourly: $45–$65/hr depending on experience
-
Part-time: 15–25 hours per week
-
Option for expanded responsibilities (financial analysis, budgeting, multi-unit scaling) as the chain grows.
Company DescriptionEnergetic and vibrant work environment.
Company Description
Energetic and vibrant work environment.