Job Description
Job Description
Position Summary
The Construction Office Manager is responsible for overseeing all administrative, financial, and compliance-related office functions to support construction operations. This role serves as the central coordination point between field teams, project managers, vendors, clients, and company leadership.
Key Responsibilities
Administrative & Office Operations
- - Manage daily office operations and administrative staff
- - Establish and maintain office procedures and systems
- - Manage office supplies, vendors, and equipment
- - Maintain organized physical and digital filing systems
Financial & Accounting Support
- - Process accounts payable and receivable
- - Assist with payroll, timekeeping, and labor compliance
- - Track job costs, invoices, lien waivers, and insurance certificates
- - Coordinate with accountants and auditors
Human Resources & Compliance
- - Support hiring, onboarding, and employee record management
- - Track licenses, certifications, and training
- - Ensure compliance with OSHA, labor laws, and company policies
- - Manage workers’ compensation and incident documentation
Project Documentation & Coordination
- - Assist project managers and superintendents
- - Coordinate permits, inspections, and regulatory submissions with PMs
Contracts & Legal Support
- - Assist with contract preparation and tracking
- - Maintain insurance, bonds, and compliance documentation
- - Track lien releases and statutory notices
- Communication & Client Support
- - Serve as the primary office contact
- - Communicate with clients, subcontractors, and suppliers
- - Schedule meetings and maintain calendars
Technology & Systems
- - Manage construction management software (e.g., Procore, Buildertrend)
- - Maintain document control systems and data integrity
Qualifications
- - Associate or Bachelor’s degree preferred
- - 3+ years of experience in construction administration
- - Strong organizational and communication skills
- - Proficiency in Microsoft Office and construction software
- - Bilingual (English and Spanish )
Work Environment
- This position is primarily office-based with occasional interaction with job sites.
Company DescriptionGeneral contractor specializing in High-End renovations
Company Description
General contractor specializing in High-End renovations