Job Description
Job DescriptionWe are looking for a detail-oriented and organized Receptionist to join our team in Aventura, Florida. In this long-term contract role, you will be the first point of contact for visitors and callers, ensuring smooth communication and coordination within the office. This position offers a dynamic mix of administrative, front desk, and facilities management responsibilities.
Responsibilities:
• Manage incoming calls by answering, routing, and taking messages efficiently.
• Greet visitors warmly and address their needs while coordinating their access to the office.
• Oversee conference room reservations, including scheduling and ensuring necessary preparations.
• Coordinate logistics for meetings, such as IT support, guest arrangements, and catering needs.
• Arrange travel plans and itineraries for staff as required.
• Maintain cleanliness and organization in shared spaces, including reception, pantry, and copy rooms.
• Handle incoming and outgoing mail, including FedEx and other courier services.
• Monitor and replenish office and pantry supplies, ensuring availability at all times.
• Support facilities-related tasks, including maintenance coordination and tracking.
• Assist with administrative duties, including calendar management, expense report processing, and ad hoc projects.
• Proven experience as a receptionist or in a similar front desk role.
• Proficiency in handling multi-line phone systems and switchboards.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Bilingual in English and Spanish
• Familiarity with scheduling tools and administrative processes.
• Basic knowledge of expense reporting and credit card transaction processing.
• Ability to maintain an organized and well-kept office environment.
• Prior experience in coordinating travel arrangements and meeting logistics is a plus.