Job Description
Job Description
We are looking for an experienced payroll specialist to oversee payroll operations for a large non-profit organization based in Miami, Florida. This position involves supervising a small team while managing payroll processes for over 3,000 employees across multiple states. The ideal candidate will ensure compliance with relevant regulations, maintain accurate records, and contribute to efficient onboarding processes.
Responsibilities:
• Lead and manage a payroll team of two, ensuring smooth operations and adherence to deadlines.
• Process payroll for over 3,000 employees, including multi-state and bi-monthly cycles.
• Oversee benefits-related payroll functions such as sick leave, vacation, health insurance, and accrual tracking.
• Ensure compliance with federal, state, and organizational payroll regulations.
• Maintain accurate payroll records, including taxes, deferred plans, and required reports.
• Compile and submit required reports to the Florida New Employee Reporting Center in a timely manner.
• Prepare and submit payroll checklists to the Controller and accounts receivable for reconciliation purposes.
• Generate general ledger reports for management and prepare accruals for payroll schedules and 401K plans.
• Reconcile payroll data with Fidelity audits and assist in preparing annual census reports.
• Monitor and support onboarding processes to ensure a seamless experience for new team members.
Must have : advanced reporting skills to maintain dashboards and submit reports for the payroll department.
If you are interested, please call me 786-393-4588 or email Janet.Silva@roberthalfcom
• Proven expertise in full-cycle payroll management, including multi-state and bi-monthly payroll processing.
• Experience managing payroll for organizations with 500+ employees.
• Proficiency in using payroll systems such as Paycom.
• Strong knowledge of payroll tax reporting and compliance regulations.
• Familiarity with general ledger processes and benefits-related payroll functions.
• Ability to manage accruals and reconcile payroll data with audits.
• Excellent organizational and leadership skills to supervise a payroll team effectively.
• Bachelor's degree in a relevant field or equivalent experience demonstrating attention to detail.
Bilingual: Spanish, Creole, French and/or English