Job Description
Job Description
We are looking for an experienced Administrative Assistant to support the daily operations of our newly appointed Operations Manager in Charlotte, NC. This is a contract to permanent position that requires a proactive, organized, and adaptable individual to manage a variety of administrative tasks. The role is fully onsite and may occasionally involve travel to other company locations.
Responsibilities:
• Provide executive-level assistance to the Operations Manager, including managing schedules, meetings, and travel arrangements.
• Coordinate and oversee calendar appointments while ensuring seamless communication with internal and external stakeholders.
• Handle invoice processing, documentation tracking, and preparation of reports as needed.
• Maintain confidentiality and exercise discretion in all aspects of the role.
• Collaborate with team members, including liaising with the former assistant now in accounting, to ensure smooth operations.
• Adapt to diverse daily tasks and requests, supporting both routine operations and dynamic business needs.
• Assist with client-facing communications and act as a point of contact for administrative inquiries.
• Travel occasionally to other company locations as required, ensuring readiness and flexibility.
• Demonstrate attention to detail and deliver high-quality support in a fast-paced environment.
• Proven ability to handle confidential information with discretion and trustworthiness.
• Must be able to work 100% onsite in Charlotte, NC.
• Proficiency in Outlook for calendar management and Excel for data-related tasks; advanced skills preferred.
• Strong written and verbal communication skills, with the ability to engage confidently with clients and leadership.
• Demonstrated ability to work independently and take initiative with minimal supervision.
• Flexible and adaptable to changing priorities and workloads.
• Bilingual abilities are a plus but not required.
• Prior experience in administrative assistance, receptionist duties, or data entry is highly valued.