Job Description
Job Description
Facilities & Operations Coordinator
Department:
Operations
Reports to:
Director of Operations
Job Status:
Full Time
FLSA Status:
Exempt
SUMMARY
The Facilities & Operations Coordinator receives and assesses all campus-related operational and facility requests and issues, including managing the campus calendar. After full assessment, the Facilities & Operations Coordinator creates a plan of action and assigns tasks to the appropriate department or team member. It is the Facilities & Operations Coordinator's responsibility to confirm task completion and report outcomes to the Director of Operations. Additionally, the Facilities & Operations Coordinator secures vendor quotes for proposed projects and acts as the project lead until project completion. Other responsibilities include conducting team reviews, negotiating contract renewals, and coordinating continuing education opportunities for team members.
GENERAL RESPONSIBILITIES
- Works in coordination with the overall goals and objectives of First Naples
- Assists the Executive Pastor to work toward excellence in all areas of the ministry.
- Basic personal responsibilities:
- Maintain a vital and growing personal walk with the Lord through committed Bible study, prayer, and meditation.
- Lead yourself and your home towards Honesty, Honor, Humility, Hunger, the Holy Spirit, and Health (Emotional, Spiritual, Financially, and Physically).
- Maintain proper priorities in your home including your spouse and children (if married and/or with children).
- Faithfully support the ministries of First Naples by maintaining wise stewardship measures over the resources entrusted to you.
- Maintain active participation in an adult-group.
- Perform duties and responsibilities in a manner to glorify Christ and further the mission and ministry purposes of First Naples (Colossians 3:23-24).
SPECIFIC LIST OF DUTIES AND RESPONSIBILITIES
- Receive, assess, and prioritize operational and facility requests and issues.
- Manage the campus calendar to ensure effective scheduling and coordination of facility use.
- Develop and implement plans of action, assigning tasks to appropriate teams or departments.
- Confirm completion of assigned tasks and provide detailed reports to the Director of Operations.
- Obtain and compare vendor quotes for proposed projects.
- Serve as project coordinator, overseeing all phases of campus-related projects from planning to completion.
- Conduct team reviews, providing feedback to improve performance and productivity.
- Negotiate contract renewals with service providers and vendors.
- Identify and facilitate continuing education opportunities for team members.
EVALUATION AREAS FOR ROLE
- Efficiency and effectiveness in handling operational and facility requests.
- Accuracy and organization of the campus calendar.
- Success in project coordination and task completion.
- Quality of team reviews and feedback.
- Proactiveness in securing vendor quotes and negotiating contracts.
- Implementation of continuing education programs for team members.
QUALIFICATIONS
EDUCATION AND EXPERIENCE REQUIRED
Bachelor's degree preferred; and three to five years of experience in facilities coordination, operations, or project management.
LANGUAGE SKILLS
The individual must have excellent interpersonal skills and the ability to work with a diverse group of people. They must communicate clearly and effectively via telephone, email, and in person, demonstrating tact and diplomacy. Strong interpersonal skills are essential to develop and maintain effective working relationships with volunteers, co-workers, ministry leaders, vendors, and church members. The individual must be able to understand written or oral instructions, read and interpret complex documents, including contracts, project proposals, and policies and procedures.
COMPUTER AND MATHEMATICAL SKILLS
The individual must have demonstrated proficiency in using PC systems to complete operational tasks, including word processing, spreadsheets, and project management software. They must be able to utilize the internet for research and resource gathering. Basic mathematical skills are required, along with experience in budget tracking, expense monitoring, and reviewing financial data related to facilities operations.
REASONING ABILITY
The individual must possess strong problem-solving skills to conceptualize and plan multiple tasks, project outcomes, and implementation strategies simultaneously. They must apply creative thinking to operational challenges, quickly adapting to unexpected situations. The ability to work under pressure, prioritize tasks, and meet deadlines while ensuring the operational and facility needs of the campus are met is essential.
PHYSICAL DEMANDS
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is frequently required to stand, walk, sit, talk, and hear. The employee must use their hands and arms to reach, lift, and carry items up to fifty pounds. The role may require navigating various areas of the campus, including stairwells and outdoor spaces, and responding quickly to operational or facility-related situations.
Employment is contingent upon a satisfactory outcome of pre-employment background check and references.