Job Description
Job Description
Business Professional I - Contract Specialist - Financial Analyst - Procurement
$30.00/hr.
Sarasota, FL
Temp-to-hire (18 months or longer assignment)
Contract Responsibilities:
Prepares and assists with contract scopes, advertising, renewals, amendments, awards, and submittals.
• Utilizes the AquaCentral launch form to initiate internal read-ahead approvals to originate as assigned.
• Submits the Legal Service Request (LSR) to the Office of the County Attorney (OCA) with approved packets to assign number and Attorney required for start workflow in OnBase.
• Originates Board eGenda items (eBars) for start workflow in OnBase for approval by the Board of County Commissioners and delivers final documents to the Office of the County Attorney if required.
• Originates County Administrator or Procurement Official items (eCars) for start workflow for approval in OnBase according to thresholds.
• Participates and assists with contract price increases and renewals as needed.
• Originates and completes contract amendment items for submittal in OnBase.
• Interfaces with various County Departments for contract-related matters.
• Act as primary liaison with Procurement for assigned work items.
Contract Non-Procurement, Reporting, and Other Responsibilities:
Supports the Contract Team with tracking, reporting, and analyzing all contract-related functions.
• Monitors Daily OnBase Reports for assigned eBars and eCars, bids, non-procurements, and other ancillary items.
• Creates new work tasks by Department in Smartsheet for assigned items, with regular updates.
• Primary gatekeeper to monitor, plan, prepare, and process annual renewals for non-procurement exemptions or waivers.
• Conducts research, compiles and analyzes data, and prepares comprehensive reports as needed.
• Assist staff and vendors with new or existing exemption renewals.
Assists in developing Standard Operating Procedures (SOP) and Business Practices.
• Participates in regular contract section meetings.
• Performs special project assignments as needed and interprets and applies complex principles, practices, and policies.
• Assists in preparation and research for all proposed documents requiring County approval.
• Coordinates with vendors and County staff regarding quotes and Certificate of Insurance (COI).
Education and Skills requirement:
Associate degree from an accredited college or university, or three years of administrative or business experience with some executive exposure.
BS or BA Degree from an accredited college or university in a job-related field or one-year of job-related experience.
Five years of professional-related experience substituted for a degree at management discretion
Special skills required:
Microsoft Outlook, Office 365, Adobe Professional, OnBase, Grammarly, Workday, Microsoft Teams, Power BI, and Smartsheet.
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